Inventory Assistant

Company: Kaiser
Location: San Pedro
Posted on: March 20, 2023

Job Description:

Under the direct supervision & control of a licensed pharmacist, procures, orders, receives, stocks & returns pharmaceutical merchandise following established procedures. Is responsible for the organization & maintenance of proper inventory levels in assigned location(s) or department(s).

Essential Functions:
- Upholds KP's Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws
- Based on inventory monitoring systems, determines the appropriate levels & needed inventory
- Orders merchandise from selected sources (Kaiser Pharmacy warehouse & other approved vendors & manufacturers) utilizing appropriate bid information
- Receives deliveries of incoming pharmacy merchandise for the location or department
- Inspects shipping container(s) for obvious signs of damage or miss-handling
- Verifies quantity of container(s) received & signs & dates delivery receipt
- NOTE: Also may refused delivery if miss-shipped or duplicate order
- Maintains receiving logs as required by security standards
- Compares items, unit-prices & quantities received against the invoice and/or purchase order
- Resolves discrepancies as per established procedures
- Places merchandise in display shelves, distribution & storage areas at the location and/or department indicating cost per unit of issue if appropriate
- Rotates stock in order of expiration date
- Complies w/ special handling & storage requirements for pharmaceuticals including chemotherapeutic agents, controlled substances, refrigerated & frozen items
- Performs routine inspection of physical inventory to ascertain adequate stock levels, expiration dates, obsolescence & proper storage at the location and/or department
- Collects, itemizes, unit-prices, packages & ships expired and/or obsolete pharmaceuticals to the Central Pharmacy returns Room or primary wholesaler
- Processes Local Pharmacy Requisitions on a weekly basis & forward to location manager
- Obtains authorizing signature on invoices & requisitions & sends required documentation to Accounts Payable
- Maintains inventory documents on file in an organized & secured manner as required by laws, regulations, polices & procedures
- Maintains confidentiality on inventory usage & cost information
- Assists pharmacy manager in maintenance of Pharmacy Information Management System (PIMS) perpetual inventory as required by Regional Pharmacy procedure
- Assists pharmacy manager in collecting data & preparing reports
- Make recommendations to management regarding systems or operational improvements to enhance services provided by the department
- Maintains work area & equipment in an organized & clean condition
- Maintains a safe, secure & efficient work environment
- Answers & makes telephone calls consistent w/ assigned duties in accordance w/ telephone access standards
- Exemplifies pharmacy's mission & the organization's vision by contributing to the health & satisfaction of members by providing appropriate medications, information & professional services in a helpful, caring, courteous & efficient manner
- Performs other duties as required
- Variation: (e.g., Stocking-to-standards)
- Performs routine inspection of pharmaceutical stock in designated Hospital & Medical Office departments (e.g., Medical/Surgical Walk-in, Anesthesiology, Emergency Room)
- Documents non-adherence to procedures for drug storage & refers to appropriate manager
- Assume other activities & responsibilities from time to time as directed
Basic Qualifications:
- Ability to read, understand, & transcribe pharmaceutical information
- Excellent written & verbal English-speaking communication skills
- Working knowledge of current drug forms, dosage strengths, generic & trade name equivalents, drug storage requirements & purchasing sources
- Demonstrates mathematical skills (add, subtract, multiply, divide)
- Ability to lift or transport containers/packages of up to 50lbs weight
- Ability to learn & operate pharmacy & personal computer systems
- Ability to learn & operate electronic ordering devices

Job Schedule:
Job Category: Pharmacy

Keywords: Kaiser, Los Angeles , Inventory Assistant, Professions , San Pedro, California