Coordinator - Supply Chain Procurement - MHS: CORP - Supply Chain Mgmt

Company: Memorial Healthcare System
Location: Los Angeles
Posted on: January 27, 2023

Job Description:

Summary:Responsible for the coordination and procurement of supplies, services and equipment for assigned departments, functions or product lines. Contributes to consistently achieving the established service levels with the goal of providing high quality, efficient and cost effective service. This role will ensure highest level of customer service, timely processing of requests, accuracy, compliance and closure of purchase orders. Reports to Supply Chain Purchasing Manager Detailed responsibilities:--- Routinely meets with assigned departments to coordinate purchases and disseminate appropriate SCM information. Assures customer compliance for all Supply Chain activities and makes sure all processes are adhered to. Maintains files regarding price lists, catalog information, and department s unique needs. Maintain current knowledge of product changes/conversions.--- Coordinate Procurement Process as follows: Reviews purchase requests, ensuring automated and manual requisitions are complete, with accurate information to facilitate error free procure to payment process. Assures all orders have proper authorization, complete supporting documentation, using appropriate/approved vendors, account numbers, price, unit of measure, service description and delivery information. Assures the delivery and communication to customers is coordinated. Routinely communicates with suppliers to validate information and finalize transactions accurately. Maintains customers updated regarding their orders. Ensures all Purchase orders are brought to completion. Assists customers on product returns and product recalls. Follows the return process through completion.--- Confirms vendor acknowledgements of purchase orders the same day of placement to verify price, unit of measure, catalog information and delivery information, taking necessary corrective action the same day, and notifying internal customers immediately of critical backorders. Collaborates with Value Analysis and Contracting on appropriateness of alternatives products or services.--- Resolves discrepancies with Accounts Payable. Serves as a liaison between Accounts Payable and receiving departments on invoice and receipt discrepancies as required to follow the purchase order to completion.--- Collaborates with Strategic Sourcing and Value Analysis sections of Supply Chain on reviewing requests and provides support for new products and conversion activities, as appropriate. Participates in Value Analysis meetings for assigned departments. Participates in vendor business reviews where applicable.--- Works with their assigned departments to reduce the amount of special ordering by reviewing product-ordering trends/inconsistencies and coordinating Lawson number assignments in collaboration with Strategic Sourcing, Value Analysis and Supply Chain Systems.--- Creates and updates all assigned departments ordering templates.--- Manages Vendor Vetting activities from requests, monitoring to completion and communication to end users.--- Perform other duties as assigned. Competencies and skills:Essential:--- STANDARDS OF BEHAVIOR: Acts in a manner that supports the standards of communication, respect, privacy, and teamwork by demonstrating a commitment to professional and ethical conduct. --- CUSTOMER SERVICE: Demonstrates commitment to service excellence by promptly addressing internal/external customer issues/requests, resolving concerns while maintaining a professional image and behavior to build and enhance the patient/family/customer experience.--- ACCOUNTABILITY: Accepts ownership of job roles and specific assignments/goals; works independently, takes responsibility for own actions; admits mistakes and judgment errors; and accepts constructive feedback. Connects personal work results to the accomplishment of team and organizational goals.--- RESPONDING TO CHANGE: Accepts change and adapts in a positive and productive manner; handles unexpected situations and changes in direction calmly and with confidence. Views new assignments and job responsibilities as an opportunity for growth.--- DESKTOP SOFTWARE: Uses desktop software programs to improve productivity and complete assigned tasks in an accurate and timely manner. --- ANALYSIS AND PLANNING - SUPPLY CHAIN MGMT: Uses analytical and quantitative methods to research and predict supply chain patterns/trends. Develops operational and strategic plans that respond to organizational needs. --- ACCURACY: Completes work assignments within established quality and/or quantity standards. --- ANALYSIS AND DECISION MAKING: Uses decision making processes and tools to analyze situations and make effective decisions. --- EFFECTIVE COMMUNICATION: Communicates effectively with various audiences using the most appropriate method for the situation. Education:Essential:--- High School Diploma or Equivalent Credentials: Education equivalent experience:Essential:--- Other information:Complexity of Work: Requires critical thinking skills, effective communication skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action.Required Work Experience: Three (3) years of hospital experience. Working conditions:Essential:--- Bending and Stooping 60.00%--- Keyboard Entry 80.00%--- Lifting or Carrying 0 - 25 lbs Non-Patient 60.00%--- Pushing or Pulling 0 - 25 lbs Non-Patient 60.00%--- Pushing or Pulling 26 - 75 lbs Non-Patient 60.00%--- Pushing or Pulling > 75 lbs Non-Patient 60.00%--- Reaching 60.00%--- Repetitive Movement Hand/Arm 80.00%--- Sitting 80.00%--- Standing 80.00%--- Walking 80.00%--- Audible Speech 80.00%--- Hearing Acuity 80.00%--- Depth Perception 80.00%--- Distinguish Color 80.00%--- Seeing - Far 80.00%--- Seeing - Near 80.00%--- Computer Monitor 80.00%--- Wet or Slippery Surfaces 40.00% Organizational Profile:Since its inception in 1953, Memorial Healthcare System has been a leader in providing high-quality healthcare services to South Florida residents. Today, it is one of the largest public healthcare systems in the nation with over 13,000 team members and highly regarded for its exceptional patient- and family-centered care. Memorial's patient, physician and employee satisfaction rates are some of the most admired in the country, and the system is recognized as a national leader in quality healthcare.Memorial has a reputation as one of Florida's leading healthcare systems and is supported by a distinguished medical staff. In fact, the vast majority of physicians are board certified or board qualified in their specialties and have been trained at many of the nation's finest medical schools and hospitals. Because of its distinguished medical staff and services, Memorial draws patients from South Florida and beyond.Many prestigious healthcare awards have been earned by Memorial Healthcare System and its facilities. The accolades include: Modern Healthcare magazine's Best Places to Work in Healthcare, Florida Trend magazine's Best Companies to Work for in Florida, 100 Top Hospitals, Consumer Choice Award, Best-Run Hospital, Best Nursing Staff, Best Pediatric Hospital and Best Maternity Hospital. Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Keywords: Memorial Healthcare System, Los Angeles , Coordinator - Supply Chain Procurement - MHS: CORP - Supply Chain Mgmt, Professions , Los Angeles, California