Coordinator - Supply Chain Procurement - MHS: CORP - Supply Chain Mgmt
Company: Memorial Healthcare System
Location: Los Angeles
Posted on: January 27, 2023
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Job Description:
Summary:Responsible for the coordination and procurement of
supplies, services and equipment for assigned departments,
functions or product lines. Contributes to consistently achieving
the established service levels with the goal of providing high
quality, efficient and cost effective service. This role will
ensure highest level of customer service, timely processing of
requests, accuracy, compliance and closure of purchase orders.
Reports to Supply Chain Purchasing Manager Detailed
responsibilities:--- Routinely meets with assigned departments to
coordinate purchases and disseminate appropriate SCM information.
Assures customer compliance for all Supply Chain activities and
makes sure all processes are adhered to. Maintains files regarding
price lists, catalog information, and department s unique needs.
Maintain current knowledge of product changes/conversions.---
Coordinate Procurement Process as follows: Reviews purchase
requests, ensuring automated and manual requisitions are complete,
with accurate information to facilitate error free procure to
payment process. Assures all orders have proper authorization,
complete supporting documentation, using appropriate/approved
vendors, account numbers, price, unit of measure, service
description and delivery information. Assures the delivery and
communication to customers is coordinated. Routinely communicates
with suppliers to validate information and finalize transactions
accurately. Maintains customers updated regarding their orders.
Ensures all Purchase orders are brought to completion. Assists
customers on product returns and product recalls. Follows the
return process through completion.--- Confirms vendor
acknowledgements of purchase orders the same day of placement to
verify price, unit of measure, catalog information and delivery
information, taking necessary corrective action the same day, and
notifying internal customers immediately of critical backorders.
Collaborates with Value Analysis and Contracting on appropriateness
of alternatives products or services.--- Resolves discrepancies
with Accounts Payable. Serves as a liaison between Accounts Payable
and receiving departments on invoice and receipt discrepancies as
required to follow the purchase order to completion.---
Collaborates with Strategic Sourcing and Value Analysis sections of
Supply Chain on reviewing requests and provides support for new
products and conversion activities, as appropriate. Participates in
Value Analysis meetings for assigned departments. Participates in
vendor business reviews where applicable.--- Works with their
assigned departments to reduce the amount of special ordering by
reviewing product-ordering trends/inconsistencies and coordinating
Lawson number assignments in collaboration with Strategic Sourcing,
Value Analysis and Supply Chain Systems.--- Creates and updates all
assigned departments ordering templates.--- Manages Vendor Vetting
activities from requests, monitoring to completion and
communication to end users.--- Perform other duties as assigned.
Competencies and skills:Essential:--- STANDARDS OF BEHAVIOR: Acts
in a manner that supports the standards of communication, respect,
privacy, and teamwork by demonstrating a commitment to professional
and ethical conduct. --- CUSTOMER SERVICE: Demonstrates commitment
to service excellence by promptly addressing internal/external
customer issues/requests, resolving concerns while maintaining a
professional image and behavior to build and enhance the
patient/family/customer experience.--- ACCOUNTABILITY: Accepts
ownership of job roles and specific assignments/goals; works
independently, takes responsibility for own actions; admits
mistakes and judgment errors; and accepts constructive feedback.
Connects personal work results to the accomplishment of team and
organizational goals.--- RESPONDING TO CHANGE: Accepts change and
adapts in a positive and productive manner; handles unexpected
situations and changes in direction calmly and with confidence.
Views new assignments and job responsibilities as an opportunity
for growth.--- DESKTOP SOFTWARE: Uses desktop software programs to
improve productivity and complete assigned tasks in an accurate and
timely manner. --- ANALYSIS AND PLANNING - SUPPLY CHAIN MGMT: Uses
analytical and quantitative methods to research and predict supply
chain patterns/trends. Develops operational and strategic plans
that respond to organizational needs. --- ACCURACY: Completes work
assignments within established quality and/or quantity standards.
--- ANALYSIS AND DECISION MAKING: Uses decision making processes
and tools to analyze situations and make effective decisions. ---
EFFECTIVE COMMUNICATION: Communicates effectively with various
audiences using the most appropriate method for the situation.
Education:Essential:--- High School Diploma or Equivalent
Credentials: Education equivalent experience:Essential:--- Other
information:Complexity of Work: Requires critical thinking skills,
effective communication skills, decisive judgment and the ability
to work with minimal supervision. Must be able to work in a
stressful environment and take appropriate action.Required Work
Experience: Three (3) years of hospital experience. Working
conditions:Essential:--- Bending and Stooping 60.00%--- Keyboard
Entry 80.00%--- Lifting or Carrying 0 - 25 lbs Non-Patient
60.00%--- Pushing or Pulling 0 - 25 lbs Non-Patient 60.00%---
Pushing or Pulling 26 - 75 lbs Non-Patient 60.00%--- Pushing or
Pulling > 75 lbs Non-Patient 60.00%--- Reaching 60.00%---
Repetitive Movement Hand/Arm 80.00%--- Sitting 80.00%--- Standing
80.00%--- Walking 80.00%--- Audible Speech 80.00%--- Hearing Acuity
80.00%--- Depth Perception 80.00%--- Distinguish Color 80.00%---
Seeing - Far 80.00%--- Seeing - Near 80.00%--- Computer Monitor
80.00%--- Wet or Slippery Surfaces 40.00% Organizational
Profile:Since its inception in 1953, Memorial Healthcare System has
been a leader in providing high-quality healthcare services to
South Florida residents. Today, it is one of the largest public
healthcare systems in the nation with over 13,000 team members and
highly regarded for its exceptional patient- and family-centered
care. Memorial's patient, physician and employee satisfaction rates
are some of the most admired in the country, and the system is
recognized as a national leader in quality healthcare.Memorial has
a reputation as one of Florida's leading healthcare systems and is
supported by a distinguished medical staff. In fact, the vast
majority of physicians are board certified or board qualified in
their specialties and have been trained at many of the nation's
finest medical schools and hospitals. Because of its distinguished
medical staff and services, Memorial draws patients from South
Florida and beyond.Many prestigious healthcare awards have been
earned by Memorial Healthcare System and its facilities. The
accolades include: Modern Healthcare magazine's Best Places to Work
in Healthcare, Florida Trend magazine's Best Companies to Work for
in Florida, 100 Top Hospitals, Consumer Choice Award, Best-Run
Hospital, Best Nursing Staff, Best Pediatric Hospital and Best
Maternity Hospital. Disclaimer: This job description is not
intended, nor should it be construed to be an exhaustive list of
all responsibilities, skills, efforts or working conditions
associated with the job. It is intended to indicate the general
nature and level of work performed by employees within this
classification.
Keywords: Memorial Healthcare System, Los Angeles , Coordinator - Supply Chain Procurement - MHS: CORP - Supply Chain Mgmt, Professions , Los Angeles, California
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