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Administrative Analyst

Company: UCLA Health
Location: Los Angeles
Posted on: January 15, 2021

Job Description:

ResponsibilitiesThe CHCFC is a collaborative and interdisciplinary research, training and policy Center with faculty and staff from across UCLA including the Schools of Medicine, Public Health, Public Affairs, and Dentistry. The Admin Analyst performs a wide range of high-level, independent operational support and management to the center and is also the Director's Executive Assistant.The Admin Analyst provides administrative management and support to multiple interactive research, teaching projects, and Center development activities assuring coordination, advance planning and resource availability to meet the needs of said projects. The Admin Analyst must have the ability to work independently, accept challenging circumstances, take the initiative to solve problems where solutions are not readily apparent, and collaborate as a team member to accomplish specific aims.QualificationsRequired* Excellent communication skills to speak clearly and distinctly, using appropriate vocabulary and grammar to obtain and convey information to a wide spectrum of the population, to health care professionals, and to faculty and staff.* Exceptional writing skills including editing concise, logical and grammatically correct correspondence, reports, proposal layouts, presentations, and general business communications* Assure diplomacy in handling confidential matters with tact and discretion.* Experience in preparing a dossier.* Experience in executing the production and the large scale mailing of newsletters, technical reports. etc.* Demonstrated experience in transcribing and editing complex scientific documents, manuscripts for publications, grant proposals and correspondence.* Demonstrated proficiency with IBM compatible PC and Microsoft Office applications-Word, Excel, PowerPoint, Access, Reference Management software, Outlook and the Internet.* Demonstrated strong interpersonal skills in order to develop professional, cooperative working relationships with co-workers, administrators, faculty, students, staff, off-campus personnel and the general public.* Excellent oral communications skills in order to obtain and convey a variety of information concisely and accurately on the telephone and in person.* Experience in maintaining a complex appointment calendar with respect to meetings, conferences, and travel.* Skill in establishing and maintaining complex alpha-numeric, subject, and chronological filing systems (both paper and electronic based).* Skill in analyzing information and data from various sources, identifying relevant factors, and formulating logical and objective conclusions* At least 3-5 years of administrative experience in an academic setting.Preferred* Working knowledge of University systems policies and procedures and systems as they relate to human resources, accounting, travel, reimbursements, entertainment, check requests.* Bachelor's degree strongly preferred* Master's degree in Administration or relevant area* Demonstrated ability to type 65-85 words per minute.* Experience hiring, training, assigning work and overall supervision of administrative staff* 'Knowledge of research and practices in the areas of Pediatrics, Public Health, Early Childhood systems and systems improvement.UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Keywords: UCLA Health, Los Angeles , Administrative Analyst, Professions , Los Angeles, California

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