LosAngelesRecruiter Since 2001
the smart solution for Los Angeles jobs

Metadata Assistant IV

Company: The J. Paul Getty Trust
Location: Los Angeles
Posted on: February 9, 2024

Job Description:

Metadata Assistant IV

Job Family



Regular Full-Time

Position Status

Getty Center

Workplace Type




Hiring Pay Scale

$25.92 - $33.05 Hourly


Commensurate with experience and internal equity


Research Institute - 0419-Research Services and Collections

Requisition Number


ERRP Eligible


Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

The Getty Research Institute seeks a Library Assistant/Metadata Assistant IV to work with the Research Services team at the Getty Library to fulfill Reproductions and Permissions requests submitted in the Special Collections Reading Room, mostly from Getty staff and onsite requestors. Reporting to the Metadata Specialist I, the Metadata Assistant IV's primary duties are to assist in the processing of daily requests for image orders, reviewing rights information and entering metadata into the OpenText Media Management System (OTMM) the Getty's Digital Asset Management System (DAM), thereby facilitating delivery, use, and re-use of each image requested for reproduction. Other duties may include, paging, shelving, and circulating Special Collections items using the Getty's integrated library system, Ex Libris' Alma and Primo, to manage library materials and patron requests, and working with colleagues to maintain storage vaults. The Metadata Assistant IV provides services to a wide variety of staff and researchers, replies to routine queries, and refers more complex queries to the Metadata Specialist, reference librarians, or curators as appropriate. Participates in additional projects as assigned. The Getty Research Institute is dedicated to furthering knowledge and advancing awareness of the visual arts and their various histories through its expertise, ongoing collecting program, public programs, institutional partnerships, exhibitions, publications, digital services, and residential scholars' programs. Among the world's premier art libraries, the Getty Library and its Special Collections include over 1.5 million volumes, rare materials, and digital resources, which serve a vast international community of scholars and the interested public. The Institute's activities and scholarly resources guide and sustain each other and collectively provide a unique environment for research, critical inquiry, and scholarly exchange.

Major Job Responsibilities

Search, identify, verify, evaluate, create, and edit metadata based on established procedures, standards, and best practices.May interact with external researchers, and colleaguesMay prepare materials for digitizationApplies comprehensive knowledge of technical standards, guidelines, theories and/or conceptsWork is guided by supervisor yet, may act under little to no supervision to define methods and procedures based upon expertiseApplies job skills and departmental policies and procedures to complete a wide range of complex tasks in creative and effective waysMay serve as a resource to others to resolve complex problems and issues May contribute to the development of new concepts and techniques


  • Bachelor's degree in art history or a related discipline preferred
  • Graduate course work in library & information science, art history or a related discipline preferred
  • Minimum 4 years related experience, preferably in an academic, arts, or cultural institution
  • Supervisory and training experience preferred

    Knowledge, Skills and Abilities

    • Excellent communication skills Strong organizational skills and attention to detail Ability to prioritize and meet deadlines Familiarity with one foreign language preferred Ability to work in partnership to solve problems Asks questions and offers input for positive resultsAdapts behavior and work methods, as needed based on new information, changing conditions, or unexpected obstacles Some familiarity with standards and best practices for cataloging and/or archival processing preferredAbility to handle rare and unique materials with care Ability to learn new technologies and software applications Experience with database or content management systems preferred Moderate knowledge of bibliographic metadata structure and guidelines Some familiarity with and knowledge of intellectual property and copyright issues
    • Ability to lift at least 40 pounds

      Benefits and Perks

      Here are just some examples that Getty offers/provides for full-time employees:
      • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
      • 403(b) Employee Investment retirement plan - with up to 5% Getty Match
      • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
      • Educational Assistance and professional development
      • Paid Vacation, Sick and Personal Days
      • 12 Paid Holidays
      • Many positions have bi-weekly Off-Fridays
      • On-Site Fitness Center at Getty Center
      • Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

        Equal Opportunity Employer

        We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Keywords: The J. Paul Getty Trust, Los Angeles , Metadata Assistant IV, Other , Los Angeles, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Los Angeles RSS job feeds