Review Support & Accountability Senior Coordinator

Company: Kinsley Power Systems
Location: Los Angeles
Posted on: November 20, 2023

Job Description:

Review Support & Accountability Senior Coordinator Primary Location Washington DC Possible Hiring Locations Remote US Department 0121 - Review Support and Accountability Provides general administrative and operational coordination support to the Review Support & Accountability team. Coordinates and supports the work of the relevant Board committees and working groups. Works under the direction of Review Support and Accountability Project Managers on projects and reports. Maintains and updates Review related procedures, web content and other related documentation. Analyzes and proposes solutions within defined standard procedures.Updates Review Support & Accountability team's Record of Processing Activity (ROPA) required by the European Union's General Data Protection Regulation (GDPR). Key Responsibilities & Duties:

• Coordinates and supports the process of preparing for, conducting the reviews - drafts agendas, keeps track of action items and decisions reached, updates review team wiki space, and performs other assigned duties.
• Coordinates and supports the work of the Organizational Effectiveness Committee of the Board - schedules meetings, drafts agendas, prepares slide presentations, tracks action items, coordinates review and approval of minutes, maintains the work plan, updates activities reports and charter documents.
• Maintains schedules and coordinates with relevant stakeholders to ensure timely delivery of materials and adequate time for required reviews and approvals. Identifies potential scheduling problems and helps address them.
• Responsible for updating Review related content on weCANN, ICANN's internal communication platform.
• Updates Review Support & Accountability team's Record of Processing Activity (ROPA) required by the European Union's General Data Protection Regulation (GDPR) to keep an inventory of all personal data processed by each business function. This is a semi-annual update.
• Analyzes and proposes solutions within defined standard procedures.
• Creates of spreadsheets, manuals, presentations, communications, and publishes documents to community wiki, weCANN and icann.org website; creates reports by aggregating materials submitted by the Review Support and Accountability Team.
• Communicates and coordinates activities across diverse groups and functional units.
• Provides administrative support to the VP, Review Support and Accountability as needed.
• Other duties as assigned or requested . Required Knowledge, Skills, and Abilities (KSAs):
  • Must have excellent communication skills.
  • Knowledge and understanding of supporting the administration function in an international context.
  • Knowledge of good practices in operational and administrative support, including records management procedures; ability to research, select, organize and summarize data and information required for reports, papers, briefings, etc.
  • Strong organizational skills, extremely detail oriented.
  • Familiarity with project management principles.
  • Demonstrated ability to apply good judgment in the context of assignments given.
  • Ability to work independently of others, effectively manage time and prioritize work to meet designated deadlines.
  • Proficient computer skills, particularly with word documents, spreadsheets, slide decks, database management, and wiki management.
  • Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.
  • Familiarity with common practices in operational and administrative support.
  • Knowledge of the Internet and Domain Name System.
  • General knowledge of organizational reviews or audits.
  • Demonstrated ability to work well under pressure with potentially conflicting deadlines and priorities, apply good judgment in the context of assignments given, work independently (self-motivated), take appropriate initiative and be solution-oriented as well as able to work as member of a team.
  • Must have tact and discretion in dealing with confidential or sensitive matters, paired with an ability to know when and how to seek guidance. Education and Experience Requirements:
    • Bachelor's Degree required.
    • Minimum four (4) years of experience or equivalent as a coordinator.
    • Prior international experience strongly preferred.
    • Previous experience working in an international organization, whether public, intergovernmental, or private, is preferred.
    • Specialized training in business administration desirable but not necessary.
    • Experience working on project teams with formalized project management processes. Language
      • Fluency, both written and spoken, in English is required.
      • Fluent written and spoken language skills in any of the other official United Nations languages is strongly preferred. Working Conditions & Physical Requirements:
        • Willingness and ability to travel domestically and internationally as needed.
        • Work is performed in a normal office environment with limited privacy and some exposure to background noise.
        • While performing the duties of this job, the employee is frequently required to stand and walk. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands and arms to reach, handle or feel. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
        • The employee may occasionally lift and/or move up to 25 pounds.
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Keywords: Kinsley Power Systems, Los Angeles , Review Support & Accountability Senior Coordinator, Other , Los Angeles, California