Policies, Procedures & Document Specialist

S/he/they will work collaboratively with internal and external stakeholders to ensure standard agency forms are created and implemented. Coordinate review legal documents and provide feedback/suggestions/input. Create, revise, and update mandatory agency and programmatic consents and forms. Work closely with agency attorneys in crafting agreements and finalizing agency client forms. - Develop and/or update policies and procedures both agency-wide and programs Develop and/or update documents in English and Spanish Work collaboratively with the Community Engagement and Social Impact manager to design and standardize all program and agency material (agency/program forms, letter stationary, brochures, binders,etc) Work collaboratively with the Training Department to incorporate and facilitate staff trainings. --- Create and maintain centralized library for program forms and documents Work collaboratively with all stakeholders and communicate progress to all parties in a timely manner. Work collaboratively and in conjunction with SSG Human Resources and Fiscal departments are updated with all contract required forms, documents, policies and procedures per funder instructions. Implement systems and process for quality assurance measures. - - Review weekly reports for all requests for maintenance to ensure requests are followed up in a timely manner. Follow and implement HOPICS and SSG's policies Work in conjunction and collaboration with program directors and managers Prepare project reports in accordance with funding requirements; maintain files/records on client services in compliance with HIPAA, 42 CFR Part 2 - and other funding requirements for auditing purposes. S/he/they will assist in trainings and provide support to necessary staff, providers, and other project partners participating in project. -S/he/they will participate in all mandatory program and division meetings and training, as assigned by his/her supervisor and division director. -Prepare reports in accordance with program requirements and Division policies. Maintain appropriate boundaries; and adhere to SSG's Code of Ethics and HOPICS' Core Values. - - Represent the Agency in a professional manner at meetings and community events. Regular attendance required Professional dress attire Secondary Functions - Perform other duties as assigned by their immediate supervisor. -Supervisory Responsibilities None Minimum Qualifications - Knowledge, Skills and Abilities Required B.A and at least three (3) years of experience translating documents into Spanish. - Pass language assessment test at bilingual proficiency (read/write and speak Spanish). If in recovery, a minimum of three (3) years of being drug and alcohol free is required. High Proficiency in professional business writing, Microsoft Word, Excel, Access and other database programs. Accurate and concise documentation. - Neat and professional appearance. - Attention to detail and punctuality required. - -MANDATORY Qualifications: Ability to work with clients from diverse cultural, ethnic, and socio-economic backgrounds. - Ability to communicate effectively, both written and orally. Valid California Driver's License and proof of insurance is required. - Verification of Employment Eligibility and Background Check is required. Proof of COVID-19 Full Vaccination. - TB test required (Note: Results may not be more than (3) months prior to or (7) days after date of hire and renewed annually thereafter.) - CPR and First Aid certification required within 30 days of employment with company. Mandatory Covid19 Vaccination Requirement

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