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Procurement Coordinator

Company: Anschutz Entertainment Group
Location: Los Angeles
Posted on: September 25, 2022

Job Description:

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!
Job Summary
The Procurement Coordinator is responsible for administering core procurement and accounting related activities residing in the Strategic Sourcing & Procurement department with a focus on domestic information technology (IT) demands. The position prepares, processes, and distributes purchase orders & invoices primarily for projects supporting different AEG business units. Procurement transactions include operational related hardware, software, services, and associated invoices routed to multiple departments which include but not limited to AEG Digital Services, AEG Presents, AEG Facilities, AEG Sports, LA Galaxy and STAPLES Center.
Essential Functions -

  • Collect, organize and process all invoices pertaining to IT and other Procurement department purchases. Submits invoices for purchased products and services to the appropriate Accounts Payables department via Image now to ensure timely payment.
  • Monitors, creates, and issues purchase orders. Conducts analysis of company Procurement program compliance, and provides policy interpretation for internal stakeholders and authorized buyers within corporate guidelines.
  • Compile vendor data and reporting from key sources, which include but not limited to internal business systems and supplier reporting sources to assist in the preparation status reports and presentation content for various business leaders and executive staff.
  • Process new vendor account applications to include insurance forms, tax documents, account set up in JDE, and register under new vendor's online portal. Post set-up, maintenance of the accounts database to ensure accounts are paid current, manage credits, return offsets and billing discrepancies.
  • Participate in developing requirements and internal testing associated with procure-to-pay process modifications and enhancements.
  • Assist Procurement department with other Projects and perform other administrative duties as assigned by Supervisor.

    Required Qualifications

    • High School Diploma or its equivalency
    • 2-4 years Related work experience
    • Proficiency use of Microsoft Office Suite (Word, Excel, Outlook); ability to learn all required systems
    • Detail oriented and ability to document and record Information accurately
    • Organizing, Planning, and Prioritizing Work
    • Keeping up-to-date technically and applying new knowledge to job
    • Strong financial understanding of the purchase to pay process
    • Must possess good communication skills, both verbal and written
    • Comfortable working within multiple reporting and financial systems related to invoice-to-pay lifecycle management

      AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

Keywords: Anschutz Entertainment Group, Los Angeles , Procurement Coordinator, Other , Los Angeles, California

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