Executive Assistant

Company: Heritage Provider Network
Location: Northridge
Posted on: June 25, 2022

Job Description:

Job Description

We are looking to hire an Executive Assistant to provide administrative support to the Medical Director .

Essential Duties and Responsibilities include the following:

1. Provides coordination of administrative functions for the Executive and associated department staff that is responsive to customer needs and supports fulfillment of Heritage Provider Network and Regal Medical Group mission and values.

2. Creates forms and documentation, including memos, notices and drafts of Policies and Procedures as requested.

3. May provide support to more than one Executive.

4. Provides assistance and mentoring to other Administrative Assistants

5. Handles telephone calls as needed for executive assigned.

6. Manages incoming mail and coordinates meeting scheduling with other assistants.

7. Provides assistance in support of asset management.

8. Manages the order of supplies for IS, Claims, HR and Customer Service.

9. Coordinates meetings and events for the IS Department.

10. Coordinates with other assistants for back up support of other Executives.

11. Develops and fosters a customer satisfaction focused, service mentality within department to strengthen and build relationships with Heritage Provider Network and other Regal Medical Group regions and departments and communicates a balanced view of Information Systems importance in relation to other departments and business functions.

12. Supports and coordinates services from external vendors as needed.

13. Provides administrative support for Projects in process as needed.

14. Perform copy and fax functions as needed.

15. Attends meetings and provides support staff as appropriate or directed by Executive

16. Acts as a back up support for within the department as needed.

17. Create and/or maintain filing systems.

18. Adheres to all company policies.

19. Provides Administrative support for training sessions and assists in the development and delivery of training as needed.

20. Maintains confidences.

21. Expense reporting and tracking of payments as requested.

22. Create reports and presents documentation in a consistent and professional manner.

23. All other duties as directed by management.

Education and/or Experience:

1. Minimum 2 years previous experience as an Executive Assistant

2. Exceptional written and verbal communication skills.

3. Expert in MS Office application use including: Word/Excel/PowerPoint/Access/Outlook/Visio

4. Excellent grammar skills

5. Excellent organizational skills

6. Ability to interact at all levels of an organization

7. Work independently or as part of a team.

8. Maintains professional attitude and demeanor.

9. Medical group or IPA operations information systems management experience preferred.

10. Experience with clinical applications preferred.

11. Customer service skills preferred.

12. Experience and understanding of IS operations and support experience encompassing multiple aspects of IS operational activities preferred.

13. Knowledge, experience and understanding of the managed care industry experience encompassing multiple aspects of healthcare operational activities preferred.

14. Experience with MS Project preferred

As one of the fastest growing Independent Physician Associations in Southern California, Regal Medical Group, Lakeside Community Healthcare Affiliated Doctors of Orange County, offers a fast-paced, exciting, welcoming and supportive work environment. Opportunities abound, and enterprising, capable, focused people prosper with us. We promote teamwork, nurture learning, and encourage advancement for all of our employees. We want to see you excel, because we believe that your success is our success.

Full Time Position Benefits:

The success of any company depends on its employees. For us, employee satisfaction is crucial not only to the well-being of our organization, but also to the health and wellness of our members. As such, we are firmly dedicated to providing our employees the options and resources necessary for building security and maintaining a healthy balance between work and life.

Our dedication to our staff is evident in our comprehensive benefits package. We offer a very generous mixture of benefits, including many employer-paid options.

Health and Wellness:

Employer-paid comprehensive medical, pharmacy, and dental for employees

Vision insurance

Zero co-payments for employed physician office visits

Flexible Spending Account (FSA)

Employer-Paid Life Insurance

Employee Assistance Program (EAP)

Savings and Retirement:

401k Retirement Savings Plan

Income Protection Insurance

Other Benefits:

Paid Time Off (PTO)

Company celebrations

Employee Assistance Program

Employee Referral Bonus

Business-casual working environment

Sick days

Paid holidays

Mileage

Employer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the LA City Fair Chance Initiative for Hiring Ordinance.

Requirements

Education and/or Experience:

1. Minimum 2 years previous experience as an Executive Assistant

2. Exceptional written and verbal communication skills.

3. Expert in MS Office application use including: Word/Excel/PowerPoint/Access/Outlook/Visio

4. Excellent grammar skills

5. Excellent organizational skills

6. Ability to interact at all levels of an organization

7. Work independently or as part of a team.

8. Maintains professional attitude and demeanor.

9. Medical group or IPA operations information systems management experience preferred.

10. Experience with clinical applications preferred.

11. Customer service skills preferred.

12. Experience and understanding of IS operations and support experience encompassing multiple aspects of IS operational activities preferred.

13. Knowledge, experience and understanding of the managed care industry experience encompassing multiple aspects of healthcare operational activities preferred.

14. Experience with MS Project preferred

Keywords: Heritage Provider Network, Los Angeles , Executive Assistant, Other , Northridge, California