Executive Assistant
Company: Heritage Provider Network
Location: Northridge
Posted on: June 25, 2022
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Job Description:
Job Description
We are looking to hire an Executive Assistant to provide
administrative support to the Medical Director .
Essential Duties and Responsibilities include the following:
1. Provides coordination of administrative functions for the
Executive and associated department staff that is responsive to
customer needs and supports fulfillment of Heritage Provider
Network and Regal Medical Group mission and values.
2. Creates forms and documentation, including memos, notices and
drafts of Policies and Procedures as requested.
3. May provide support to more than one Executive.
4. Provides assistance and mentoring to other Administrative
Assistants
5. Handles telephone calls as needed for executive assigned.
6. Manages incoming mail and coordinates meeting scheduling with
other assistants.
7. Provides assistance in support of asset management.
8. Manages the order of supplies for IS, Claims, HR and Customer
Service.
9. Coordinates meetings and events for the IS Department.
10. Coordinates with other assistants for back up support of other
Executives.
11. Develops and fosters a customer satisfaction focused, service
mentality within department to strengthen and build relationships
with Heritage Provider Network and other Regal Medical Group
regions and departments and communicates a balanced view of
Information Systems importance in relation to other departments and
business functions.
12. Supports and coordinates services from external vendors as
needed.
13. Provides administrative support for Projects in process as
needed.
14. Perform copy and fax functions as needed.
15. Attends meetings and provides support staff as appropriate or
directed by Executive
16. Acts as a back up support for within the department as
needed.
17. Create and/or maintain filing systems.
18. Adheres to all company policies.
19. Provides Administrative support for training sessions and
assists in the development and delivery of training as needed.
20. Maintains confidences.
21. Expense reporting and tracking of payments as requested.
22. Create reports and presents documentation in a consistent and
professional manner.
23. All other duties as directed by management.
Education and/or Experience:
1. Minimum 2 years previous experience as an Executive
Assistant
2. Exceptional written and verbal communication skills.
3. Expert in MS Office application use including:
Word/Excel/PowerPoint/Access/Outlook/Visio
4. Excellent grammar skills
5. Excellent organizational skills
6. Ability to interact at all levels of an organization
7. Work independently or as part of a team.
8. Maintains professional attitude and demeanor.
9. Medical group or IPA operations information systems management
experience preferred.
10. Experience with clinical applications preferred.
11. Customer service skills preferred.
12. Experience and understanding of IS operations and support
experience encompassing multiple aspects of IS operational
activities preferred.
13. Knowledge, experience and understanding of the managed care
industry experience encompassing multiple aspects of healthcare
operational activities preferred.
14. Experience with MS Project preferred
As one of the fastest growing Independent Physician Associations in
Southern California, Regal Medical Group, Lakeside Community
Healthcare Affiliated Doctors of Orange County, offers a
fast-paced, exciting, welcoming and supportive work environment.
Opportunities abound, and enterprising, capable, focused people
prosper with us. We promote teamwork, nurture learning, and
encourage advancement for all of our employees. We want to see you
excel, because we believe that your success is our success.
Full Time Position Benefits:
The success of any company depends on its employees. For us,
employee satisfaction is crucial not only to the well-being of our
organization, but also to the health and wellness of our members.
As such, we are firmly dedicated to providing our employees the
options and resources necessary for building security and
maintaining a healthy balance between work and life.
Our dedication to our staff is evident in our comprehensive
benefits package. We offer a very generous mixture of benefits,
including many employer-paid options.
Health and Wellness:
Employer-paid comprehensive medical, pharmacy, and dental for
employees
Vision insurance
Zero co-payments for employed physician office visits
Flexible Spending Account (FSA)
Employer-Paid Life Insurance
Employee Assistance Program (EAP)
Savings and Retirement:
401k Retirement Savings Plan
Income Protection Insurance
Other Benefits:
Paid Time Off (PTO)
Company celebrations
Employee Assistance Program
Employee Referral Bonus
Business-casual working environment
Sick days
Paid holidays
Mileage
Employer will consider for employment qualified applicants with
criminal histories in a manner consistent with the requirements of
the LA City Fair Chance Initiative for Hiring Ordinance.
Requirements
Education and/or Experience:
1. Minimum 2 years previous experience as an Executive
Assistant
2. Exceptional written and verbal communication skills.
3. Expert in MS Office application use including:
Word/Excel/PowerPoint/Access/Outlook/Visio
4. Excellent grammar skills
5. Excellent organizational skills
6. Ability to interact at all levels of an organization
7. Work independently or as part of a team.
8. Maintains professional attitude and demeanor.
9. Medical group or IPA operations information systems management
experience preferred.
10. Experience with clinical applications preferred.
11. Customer service skills preferred.
12. Experience and understanding of IS operations and support
experience encompassing multiple aspects of IS operational
activities preferred.
13. Knowledge, experience and understanding of the managed care
industry experience encompassing multiple aspects of healthcare
operational activities preferred.
14. Experience with MS Project preferred
Keywords: Heritage Provider Network, Los Angeles , Executive Assistant, Other , Northridge, California
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