Executive Assistant

Company: Cypress HCM
Location: Los Angeles
Posted on: May 16, 2022

Job Description:

Job Description Executive Assistant Description:

• Our business is growing globally, and our Product Creative Studio team is expanding in different offices to support our growing business. With that, we're seeking a Los Angeles based Executive Assistant to support a Vice President and Directors in the Product Creative Studio team.
• Our Creative Production Product Creative Studio team is a creative team with a core focus on promoting discovery and engagement with our content at a global scale.
• A successful candidate is a proactive, strong communicator, with the ability to make judgment calls and move quickly and work with a direct manager that is remote. Prior experience as an executive assistant in a fluid, fast paced environment is a must. A successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unwavering attention to detail at all times.
• Creative problem-solving ability is a must. Teams are growing quickly globally, so we need someone who can not only be great in their day to day work but can identify opportunities to make the overall team more organized and efficient. Duties:
  • Heavy and consistent calendar management, supporting (1) Vice President and (2) Directors
  • Managing a large volume of various internal meetings including managing the flow of incoming and outgoing material (for example large cross-functional meetings, often across multiple time zones)
  • Coordinate travel arrangements, both domestically and internationally including expense reports
  • Coordinate and help prepare agendas, presentations, and materials for staff meetings and team events as well as coordinate any follow up items
  • Event planning (team events, offsites, support with external meetings). Handle responsibilities related to sourcing and logistics of venues & vendors, coordination of agenda and presentations
  • Assist with team projects and events as needed Requirements:
    • Senior experience as an executive or management assistant supporting multiple executives with a large team
    • Extensive experience within a technology or a rapidly scaling company
    • Strong executive written and verbal communication skills
    • Previous experience working with Product or Marketing executives and with global and matrixed teams is highly preferred
    • Proficiency in Google Mail & Apps is required
    • Responsive and able to work flexibly across multiple time zones
    • Understanding of how to prioritize, organize, and respond accordingly
    • Ability to be discrete and maintain confidential information
    • Interest in technology, creative, entertainment or media

Keywords: Cypress HCM, Los Angeles , Executive Assistant, Other , Los Angeles, California