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Benefits Administration and HRIS Coordinator

Company: ShadowMachine
Location: Los Angeles
Posted on: May 16, 2022

Job Description:

Job Description ShadowMachine is an award-winning animation production house for film, television, commercials, and music videos. With locations in Los Angeles, CA and Portland, OR, ShadowMachine is a collective of artists, designers, writers, directors, and producers and serves as a platform to launch great stories. We---re looking for an multi-faceted HR Benefits Administration and HRIS Coordinator who will oversee the administration of our health benefits, 401K, maintenance of our HRIS and ATS system (UKG), as well as assist with on-boarding new hires and other HR and accounting tasks as assigned The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle a variety of diverse responsibilities with strong emphasis on organization, excellent customer service, and unwavering attention to detail at all times. What you'll do: Benefits Administration: -- Forward new hire information to our benefits broker to invite into Ease -- Follow up with new hires to ensure timely completion of elections in Ease -- Offer gap coverage or terminate benefits in Ease when wrapped -- Prepare Monthly Employee Deduction spreadsheet -- Review and update Employee Deduction spreadsheet weekly -- Review and pay vendor invoicesget adjustments as needed. -- Journal Employee deductions to individual accounts in PSL -- Reconcile Employee deductions in PSL -- Download and review COBRA information from our COBRA TPA and book JE in PSL -- Reconcile COBRA bills vs payments collected -- Book deposits from our payroll of health insurance accrual in PSL -- Review PDX deductions and allocations -- Analyze total health insurance cost against monies collected 401K: -- Send updated deductions lists to our payroll company as needed -- Review weekly deductions from payroll and book the deposit -- Upload weekly deductions to our 401K administrator website -- Calculate eligibility quarterly -- Invite newly eligible employees -- Prep annual audit HRIS/ATS (UKG): -- Enter new hire offers to send -- Review changes sent by employees and send updates as needed -- Enter terminations/changes -- Maintain projects and documents as changes/additions required -- Run reports as needed and requested HR/ACCT MISC : -- Gather I9 documentation from new hires for attestation -- Conduct online I9 verifications (EVerifty and payroll) -- Triage employee questions and forward to appropriate person -- Assist with events and company newsletter -- Assisting with other HR and Accounting projects as needed What you'll need: Minimum of 2 years of experience in an administrative support role in HR and Accounting. Experience in the entertainment industry or a production strongly desired. Excellent interpersonal and customer service skills. Strong project management, time management, and long-term planning skills. Strong attention to detail and ability to multi-task in a fast-paced, dynamic environment. Ability to triage, work independently, understand when issues need to be elevated. Proficient in MS Word, GSuite, Excel and Adobe Acrobat Highly proficient in managing HRIS systems, preferably UKG Analytical, problem-solving, interpersonal, strategic thinking, and reasoning skills Ability to communicate effectively and efficiently through demonstrated strong written and verbal communication skills Proven ability to handle confidential information Hybrid work schedule Company Description Award-winning animation production company. www.shadowmachine.com

Keywords: ShadowMachine, Los Angeles , Benefits Administration and HRIS Coordinator, Other , Los Angeles, California

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