Personal Assistant to High-Profile Actor

Company: Confidential
Location: Los Angeles
Posted on: January 16, 2022

Job Description:

Our confidential client, a highly visible Entertainment Actor and Executive is seeking an obsessively organized and detail-oriented Personal Assistant to join their team. We're looking for a proactive and intuitive professional with experience as a high-level Personal Assistant with at least 3 years of experience in entertainment or production who is capable to travel extensively with a home base in Los Angeles. The right candidate is equipped with a proven track record working in fast-paced environments and truly enjoys being a right-arm. This role will engage in project management and heavy administrative tasks including: maintaining confidential and sensitive documents and reports, managing the calendar of events, acting as a main point of contact for vendors and local caretakers, and responsible for maintaining and updating a busy and constantly changing calendar of events.

You must be open to heavy travel for productions around the world and work on-site (possibly for extended periods of time). You must be available to work 40-50+ hours weekly.

Your confident nature and experience will help you succeed in this role, where you will be:
Managing all professional and personal appointment scheduling
Effectively supervising and acting as a liaison between private residences, including managing relationships with vendors and household staff
Working with third party vendors and suppliers to coordinate events and gatherings
Preparing travel arrangements, paying special attention to convenience, organization, and budget
Archiving and reporting all applicable expenses
Project managing long-term personal and professional property and estate management endeavors
Categorizing and updating data and files, with special attention to detail and experience using Excel

Candidates will need:
4+ years of experience as a Personal/Executive Assistant or House Manager
A minimum of 3+ years experience working in a private HNW/UHNW/Celebrity household
STABLE work history, you must have worked for a family or executive for at least 3+ years, the longer the better! We need to know you value loyalty and can make a commitment.
Thorough understanding and proficiency of MS Office (Heavy Excel + Outlook), Google Suite
Unwavering commitment to detail: strong grammar, reading/writing skills (and reading between the lines), comprehension and proficiency in research and problem solving
An ability to succeed in a demanding, fast-paced capacity
Willingness to adapt to changing responsibilities and expectations
Professional and refined communication skills
A reliable car and valid driver's license
Must be flexible to travel
Must love animals and be dog friendly

Keywords: Confidential, Los Angeles , Personal Assistant to High-Profile Actor, Other , Los Angeles, California