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Buyer II

Company: University of Southern California
Location: Los Angeles
Posted on: January 16, 2022

Job Description:

Capitalizing on 140 years of history and tradition in downtown Los Angeles, USC is poised to take its place as the preeminent research institution of the 21st century. We are looking for skilled, motivated professionals to help forge the future of higher education.

The University of Southern California (USC) Finance Division - Business Services is seeking an experienced Buyer II to join its Purchasing Services team.

About the Opportunity:

This position is a key member of the Procurement Services team and is responsible for executing day-to-day procurement activities which include collaboration with university departments and suppliers, contract review, negotiations, issue resolution, risk mitigation, supplier performance management, and assisting with strategic sourcing initiatives. The buyer serves as the key link between USC departments and suppliers to ensure a seamless flow of goods and services to support university demands and expectations.

Preferred candidates for the position of Buyer II will meet the following criteria:

* Bachelor's Degree (Business or related field is preferred)

* 2 years of procurement experience (3+ years of procurement experience preferred)

* Procurement certification (i.e. CPM) is preferred

* Knowledge of procurement regulations, and practices

* ERP system knowledge

* Strong communication (written & verbal)

* Exceptional time management, organization, and prioritization skills

* Superior customer service and adaptability to changing requirements

* Outstanding conflict resolution and ability to effectively work in a team environment

* Ability to negotiate and influence others

* Strong relationship building

* Excellent analytical & research skills

* Proficient in Microsoft Office suite products (i.e. word, excel, outlook)


* Manages and supervises the daily operation of the Procurement department. Supervises all assigned subordinate staff. Recruits, screens, hires, and trains staff. Evaluates performance and provides guidance and feedback to assigned staff. Counsels, disciplines and/or terminates employees, as required. Partners with university campus departments to ensure procurement cycle is performed efficiently, with quality and within university policy and government regulations.

* Responsible for the complete procurement process. Procurement responsibilities could cover a broad range of categories, including goods, services, professional services, and independent contractors. Must have a basic understanding of the general procurement process, including complex bid solicitations, deliverable schedules, and e-procurement ordering and payment systems.

* Advises all levels of faculty and/or staff regarding purchase and supply requirements, specifications, quantity and quality of merchandise and delivery needs. Assists in obtaining proper specifications, quotations, delivery terms and costs. Explores and recommends alternatives to save money or improve delivery.

* Solicits and analyzes quotations for new or nonstandard items. Recommends or approves awarding of contracts or purchase orders. Places purchase orders based on assigned authorization or signing limit.

* Surveys vendors regarding pricing, availability and delivery times to determine best and/or possible new supply sources.

* Performs year-end review of maintenance contracts, standard contract items and licensing agreements for renewal or renegotiation. Negotiates contracts and price agreements to enhance cost savings and quality of service.

* Bids and negotiates long-term contracts of unlimited amounts for repetitively purchased items.

* Researches and resolves problems with vendors and university departments to facilitate the purchasing process.

* Ensures purchases comply with internal and external requirements and regulations as well as good purchasing practice. Provides information to faculty and staff on government restrictions and regulations and university policy and procedures related to purchasing.

* Maintains proficiency in automated systems used for purchasing functions such as inventory control, vendor contract information, cost control and bid analysis.

* Maintains currency on latest products and trends by reading trade publications, attending seminars and trade shows, and developing and maintaining vendor contacts.

* Ensure assigned purchase orders are processed with proper terms & conditions and within university policy & procedures.

* Maintain positive collaboration with Strategic Sourcing team on day to day efforts required for implementing sourcing initiatives and supplier performance.

About USC

USC is a leading private research university located in Los Angeles - a global center for arts, technology and international business. As the city's largest private employer, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work.

The USC department of Business Services is responsible for purchasing and paying for goods and services on behalf of the university and for processing purchases and payments in compliance with policies set forth by the university, sponsored projects, the Internal Revenue Service, and the California Department of Tax and Fee Administration. The USC Finance Division - Business Services values Accountability, Teamwork, Open Communication, Integrity, and Opportunities for Growth & Professional Development. Learn more about USC Business Services at: https://businessservices.usc.edu

The University of Southern California values diversity and is committed to equal opportunity in employment.

Join us - apply today!

Minimum Education: Associate's Degree. Combined experience/education as substitute for minimum education.

Minimum Experience: 2 years

Minimum Field of Expertise: Strong knowledge of specialized field of purchasing

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

Read USC's Clery Act Annual Security Report

Required Legal Notices

Certain positions are subject to background screening

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:


Keywords: University of Southern California, Los Angeles , Buyer II, Other , Los Angeles, California

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