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People and Culture Coordinator

Company: Hauser & Wirth
Location: Los Angeles
Posted on: January 16, 2022

Job Description:

We believe diversity of thought and experience creates the most brilliant communities to serve our organisation, and that is why Hauser & Wirth is an equal opportunities employer.

Hauser & Wirth is looking for a People & Culture Coordinator to join the Los Angeles team. The role will focus on providing administrative and professional HR support in a fast-paced environment and on supporting the development and publication of key global internal communication materials.

Our ideal candidate has excellent communication skills, attention to detail, is motivated by consistently improving and facilitating internal processes that enhance the employee experience and is passionate about building relationships with people from various backgrounds and experiences.

Key Responsibilities

Administration
- Provide support to our staff throughout the employee lifecycle from onboarding, performance cycles and critical moments through departure
- Act as first point of contact and research/respond to employee inquiries related to benefits, payroll, compensation, and HR related policies
- Work cross-functionally with multiple internal departments to manage ongoing daily administrative tasks
- Assist with the recruitment process including scheduling interviews, preparing offer letters, and be the first point of contact for candidate questions
- Execute key aspects of the onboarding process including new hire paperwork, leading orientation, scheduling internal inductions, inputting new hires into HRIS
- Support benefits administration and organize materials for new hire orientation, annual benefit open enrollment, invoice reconciliation, employee leave management, 401K management,
- Assist with administration and compliance regarding employment verification, training requirements, personnel files, unemployment, claims, and labor law posters
- Prepare promotion and merit increase letters and ensure HRIS systems are reflective of any team and/or employee job changes
- Keep a pulse of the gallery's culture, employee satisfaction, and develop trusting relationships with staff to better support their needs.

Data Management
- Maintain employee data across HR systems, including entering new hire information, updating organizational charts, job titles, and pay changes.
- Input all relevant employee and payroll information (new starters, job changes, employee information changes, leavers,) in ADP.
- Support benefits administration and organize materials for new hire orientation, annual open enrollment, invoice reconciliation, employee leave management. 401(k) eligibility, health insurance, and other benefits.
- Assist with administration and compliance regarding employment verification, personnel files, unemployment, tax notices, and labor law posters.
- Maintain employee data and keep personnel files and HRIS files organized and updated; manage digitization process of all HR files with a goal of being a fully digital office by year's end.
- Assist in key projects rollouts and training (i.e., performance review process, salary planning, benefits open enrollment, harassment prevention training)
- Be proactive in making data-driven recommendations and identify key areas for process improvement and efficiency
Internal Communications
- Provide support with content production and publication of the gallery's weekly newsletter, 'HausNews' and engagement platform
- Assist in the development, writing, creation, and production of content for distribution across the gallery's communication channels, with the goal of driving engagement, raising awareness, motivating employees and encouraging feedback.
- Assist with the creation of all types of media for content production: copy, images, videos, presentations, and interviews
- Partner closely with key stakeholders to understand their communications needs and work closely with them on content and development
- Collaborate with internal communications, including Diversity & Inclusion, to develop a content calendar for internal digital communications

Qualifications
- 2-3 years of experience as a HR coordinator/assistant or relevant human resources/administrative position
- Bachelor's degree preferred, but not required
- Keeps abreast of latest HR trends and best practices
- Excellent written and oral communication skills
- Ability to work in a fast-paced environment with tight deadlines
- Excellent attention to detail, strong storytelling, and decision-making skills
- Excellent interpersonal skills
- Strong collaborative and influencing skills
- Excellent organizational skills to work independently while engaging in projects with many moving parts, strong time management skills with the demonstrated ability to meet deadlines
- Excellent follow-through skills and positive approach to problem solving
- Ability to adapt to different tones and voices for different audiences
- Professional integrity and sense of responsibility and accountability
- Proficient in Microsoft Office Suite and Apple applications, as well as internal communications channels and tools
- Autonomous and proficient in Graphic Design: InDesign, Adobe, Illustrator, Video edition
- Familiarity with HelloSign or DocuSign preferred, but not required.

Keywords: Hauser & Wirth, Los Angeles , People and Culture Coordinator, Other , Los Angeles, California

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