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Office Assistant - Entry Level

Company: Aveanna Healthcare
Location: Seal Beach
Posted on: October 13, 2021

Job Description:

Position Overview:

The Administrative Assistant works the front desk and is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.


  • Ensure telephone coverage for receiving telephone communication with referral sources, customers, clients and employees.
  • Receives and processes bills and invoices to Corporate Accounts Payable.
  • Management of inventory control of all office supplies, forms, etc.
  • Prepares requisitions for supplies as appropriate.
  • Coordinate all patient information and process paperwork to Corporate Office for billing.
  • Maintain daily logs, as appropriate (ie.,referral, call, etc.).
  • Obtain and maintain thorough training and experience a strong knowledge of basic 
  • Assist Director/Corporate Reimbursement Team in A/R management.
  • Prepares correspondence, minutes, reports, etc as appropriate.
  • Prepares and sends specialized bills, as designated by the Reimbursement Department.
  • Participate in IOP Plan as appropriate. Types letters, minutes, reports, etc.
  • Manage calendar and plan special events for office personnel as needed.
  • Other duties as assigned by supervisor.

• High school diploma or GED
• Proficient typing skills
• Proficient Microsoft Office skills
• Advanced Microsoft Excel skills
• Two (2) years general office experience

Other Skills/Abilities
• Must maintain company and employee confidentiality at all times
• Must maintain professional boundaries at all times
• Ability to remain calm and professional in stressful situations
• Attention to detail
• Time Management
• Effective problem-solving and conflict resolution
• Excellent organization and communication skills

Physical Requirements
• Must be able to speak, write, read and understand English
• Occasional lifting, caring, pushing and pulling of up to 25 pounds
• Must be able to lift 50 pounds
• Prolonged walking, standing, bending, kneeling, reaching, twisting
• Must be able to sit and climb stairs
• Must have visual and hearing acuity

• Performs duties in an office environment during agency operating hours
• Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

Other Duties
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Employment Opportunity and Affirmative Action: Aveanna provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Aveanna complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CCPA Notice for Job Applicants, Contractors, and Employees Residing in California


Minimum Qualifications:

  • Ability to file, perform accounting functions, maintain records, reimbursement knowledge, good typing and telemarketing.
  • Two years experience in insurance office, physician's office, 3 years general office experience preferred.
  • High school education required with minimum two years college preferred.
  • Effective verbal and written communication skills.
  • Knowledge of basic computer skills and programs. (MS Office, Word, excel , etc.)
  • Knowledgeable of major guidelines and patient's eligibility for coverage by third party payor.
  • Familiar with all lines of business and services in order to meet customer needs.

Physical Requirements:

  • Frequent walking, climbing stairs. Repeated or prolonged standing, bending, stooping, kneeling, or crouching. Occasional rapid movement and physical agility.
  • Frequent lifting, carrying, pushing, or pulling, up to 25 lbs.
  • Occasional lifting, carrying, pushing, or pulling up to 50 lbs.
  • Must be able to see and hear to monitor lights, sounds and alarms on equipment.
  • Must have sufficient strength and manual dexterity to safely operate equipment, including grasping and manipulating small objects.
  • Must be able to discern changes in temperature or texture by touch.
  • Must be able to respond to emergency situations.
  • Must be able to function in a wide variety of environments which may involve exposure to communicable disease, latex, or other sources of allergic response and that cannot always be controlled by the employer.

Notice for Job Applicants Residing in California

Keywords: Aveanna Healthcare, Los Angeles , Office Assistant - Entry Level, Other , Seal Beach, California

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