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Payroll Administrator

Company: Sunkist Growers Inc
Location: Valencia
Posted on: June 12, 2021

Job Description:

The Payroll Administrator is responsible for the accurate and efficient processing of payrolls cycles for the different companies and locations. This position serves as the main point of contact for payroll issues and is responsible to provide response to frequent and urgent general inquiries and requests for information; provides technical expertise and advise to employees and managers as related to system features and issues related to the payroll, legal requirements and regulatory concerns surrounding to payroll. Additional duties include system testing, various system component setups/upgrades, completing all year-end and quarterly processes, auditing data and processes. This position reports to the Payroll Manager with the Human Resources Department organizational structure and frequently interacts with other key departments such as Operations, Accounting, Finance, and Retirement.

Essential Job Functions

  • Processes payroll adjustments, employee changes, new hires, terminations, and other payroll-related requirements.
  • Prepares payroll by collecting and auditing timesheets, and ensuring any payroll change affecting compensation for the payroll period are properly and timely captured.
  • Processes regular bi-weekly, monthly, and off-cycle payrolls, that may include regular wages, commissions, incentives and special payments such as benefit/pay coordination payments and reimbursements.
  • Balances payroll, reconciling to payroll system and general ledger, compiling payroll data, and auditing all payroll-related processes for accuracy and compliance.
  • Troubleshoots payroll sytem issues by researching, documenting, and providing effective solutions. Recommend upgrades or alternate methods to improve payroll processes.
  • Responds to governmental agencies,courts regarding subpoenas, garnishments and tax notices.
  • Completes accurately and timely all year-end reporting such as W-2/W-3 , 940/941, 1095c's.
  • Maintains accuracy of payroll and employee data regarding taxes, deductions, earnings, and hours worked.
  • Performs duties in accordance with applicable laws, regulations, Company Polciies, and/or Collective Agreements.
  • Collaborates with Accounting in troubleshooting general ledger issues; Collaborate with other senior leaders and departments in troubleshooting biweekly and monthly payroll reports, and adhoc reports.
  • Maintains high confidentiality and care with employee, company, and HRIS/payroll information.
  • Continual training related to payroll knowledge, new HRIS/payroll patches and updates.
  • Attends company and department meetings as requested.
  • Other duties may be assigned as needed.

Qualifications - Education, Experiencen and General Skills

Education and Experience

  • Bachelor's degree in Business, Accounting or related field or equivalent combination of experience and education.
  • Minimum of 8 years of direct payroll experience for mid-size to large organizations.
  • Must possess technical expertise and understanding of any federal, state (CA and non-CA), and local (county and city) affecting payroll that may include but is not limited to labor, wage, wage orders, union requirements, and tax laws.
  • Knowledge and experience with payroll-related benefits administration, which includes transmission of 401k contributions, census reports, and internal/external audits.
  • Multi-state experience preferred; international experience with Canada a plus.
  • Strong computer skills that include MS Excell, Office, Word, and Outlook.
  • Proficient with ADP Workforce Now.
  • American Payroll Association (APA) member a plus.
  • Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certification a plus.
  • Bilingual in English and Spanish preferred.

General Skills

  • Ability to work independently and carry out assignments to completion within parameter of instructions given, prescribed routines, and standard accepted best practices.
  • Strong analytical, problem solving, and research skills are essential.
  • Excellent interpersonal, verbal, and written communication skills.
  • Ability to perform mathematical calculations, e.g. fractions, percentages, and/or ratios is required.
  • Must be self-motivated, detail-oriented, and resourceful.
  • Ability to work well under pressure, in a fast pace quickly changing environment.
  • Exceptional time management, organizational and prioritization skills.
  • Strong teamwork skills, including ability to effectively communicate with internal and external customers.

Sunkist Growers Company is a dynamic organization and is continually evaluating changes to meet the needs of our customers. The duties of our employees will change to reflect the changing needs of the company. This job description, while highly descriptive of the representative duties of the position, is not meant to be all inclusive. Other duties may arise which are not specifically written. It is expected that employees will follow all reasonable and legal instructions of their supervisor when asked.

Keywords: Sunkist Growers Inc, Los Angeles , Payroll Administrator, Other , Valencia, California

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