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Administrative Assistant - Thoracic Surgery - Full-Time

Company: Cedars Sinai
Location: Los Angeles
Posted on: June 12, 2021

Job Description:

Share Requisition # HRC0355406

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters.

At Cedars-Sinai, we're motivated by a collective spirit of innovation and the challenge to continuously improve. Above all, we share a real passion for helping others. Day after day, from department to department, our people give their all to create a community unlike any other. This is just one of the many reasons U.S. News & World Report has named us one of America's Best Hospitals - and now we invite you to join us and make a difference every single day in service of this outstanding work - perfection and innovation in patient care, research, and community service. From working with a team of dedicated professionals to using state-of-the-art facilities, you'll have phenomenal resources to do something incredible.

The Thoracic Surgery department is currently seeking for a highly motivated Administrative Assistant who enjoys and excels at providing administrative support in a team environment.

About the Team

The Thoracic Surgery Program at Cedars-Sinai Medical Center provides specialized care for a range of conditions in the chest cavity, including acid reflux and hiatal hernia. Our team also offers advanced surgeries for lung and esophageal cancer. We use the latest techniques so our patients can recover faster and feel their best.

Thoracic surgery treats disorders in the chest cavity, which is the area between the stomach and the throat. Thoracic surgery treats both noncancerous (benign) and cancerous (malignant) conditions of the:

  • Trachea: The windpipe that connects the voice box (larynx) to the lungs
  • Lungs: The two organs in the chest that help you breathe
  • Esophagus: The food pipe that connects the throat to the stomach
  • Mediastinum: The area between the lungs that contains the heart, esophagus and trachea
  • Chest wall: The bone, fat and tissue cage around the organs in the chest

To learn more about this program, please visit this website: https://www.cedars-sinai.org/programs/thoracic-surgery.html

What will you be doing in this role?

As an Administrative Assistant and under general supervision, you will perform a full range of office clerical and secretarial duties to include typing, filing, receptionist duties, opening and distributing mail, copying documents, and other duties as assigned.

At this level incumbents are expectd to organize, priortize and perform work in a timely manner and within esablished guides, practices, and procedures. Incumbents frequently are cross-trained in other office functions and provide back-up coverage. Incumbents apply a detailed knowledge of assigned area of responsibility and general knowledge of department functions and the larger Health System in accomplishing work assignments.

The incumbent will provide administrative support to the academic group within the Thoracic Surgery department, which consists of five Faculty Physicians and three Physician Assistants. This position will assist with the organization of department files, correspondence, preparation of reports and documents, managing the academic group members' calendars to schedule different appointments, and with the coordination of meetings and travel arrangements.

Education Requirements:

High School Graduate or GED required

College Diploma is preferred

Experience and Skills we are looking for:

  • Two years of administrative experience working in the medical office setting or hospital is highly preferred.
  • Ability to balance multiple demands and/or manage complex and competing priorities.
  • Ability to work within tight time frames and meet deadlines.
  • Ability to demonstrate time management and priority setting skills.
  • Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.).
  • Proficient working knowledge in Microsoft Office Suite.
  • Demonstrates positive interpersonal and interdepartmental communication skills.
  • Cooperates with co-workers/managers to maintain a productive and harmonious work environment.
  • Provides professional organizational skills and a good attention to detail, with proven ability to handle multiple tasks effectively to ensure the timely completion of projects within established timelines.
  • Working Title: Administrative Assistant - Thoracic Surgery - Full-Time
  • Department: Thoracic Surgery M-S
  • Business Entity: Academic / Research
  • City: Los Angeles
  • Job Category: Administrative
  • Job Specialty: Administrative
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Full-time

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

Keywords: Cedars Sinai, Los Angeles , Administrative Assistant - Thoracic Surgery - Full-Time, Other , Los Angeles, California

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