Program/Project Coordinator - General Surgery - Full-Time

Company: Cedars Sinai
Location: Los Angeles
Posted on: June 12, 2021

Job Description:

Share Requisition # HRC0549410

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion and dedication pulses through Cedars-Sinai, and it's just one of the many reasons we've achieved our fifth consecutive Magnet designation for nursing excellence. From working with a team of dedicated healthcare professionals to using state-of-the-art facilities, you'll have everything needed to do something incredible-for yourself, and for others. Join us, and discover why U.S. News & World Report has named us one of America's Best Hospitals.

As a Program/Project Coordinator in the General Surgery department, you will provide strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards.

Primary Duties and Responsibilities:

• Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, deliverables, communication with management and/or stakeholders.
• Interfaces with other departments, staff, leaders and/or other partners in the administration of the program/project. Provide coordination of applicable logistics or information as directed by leadership.
• Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral; in the promotion and administration of the program/project. May actively represent the program and/or the organization.
• Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties. May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.
• Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents. Interface with other departments, vendors and applicable community parties as needed.
• Responsible for creating reports for management in the evaluation of the program/project performance or day-to-day operations. May also be responsible for documenting and tracking program/project compliance.
• May provide feedback to management and make recommendations regarding program/project operations and/or procedures.

Department-Specific Responsibilites:

Provides wide range and complex administrative support to the Division of General Surgery and Plastic & Reconstructive Surgery in order to organize and foster divisional growth/development.

Duties include:

• Schedules meetings and maintains optimal schedules.
• Prepares presentations, reports, and other professional materials.
• Coordinates fellowship programs, including recruitment, onboarding, evaluations, and rotations.
• Maintains up-to-date academic portfolios, including CVs, publications, credentials, checkbook.
• Coordinates events, including interactions with international health.
• Makes travel arrangements.
• Designs tracking systems for the divisions for easy reporting and retrieval.
• Serves as the principal administrative liaison for external contacts.
• Acts as point person for new faculty onboarding within the division.
• Leads or co-leads efforts to streamline or roll out new processes/business practices.

Duties include:

• Manages projects from ideation to implementation.
• Communicates with affected stakeholders.
• Tracks progress and identifies course correction as needed.
• Formalizes practices through job aids and reference materials.
• Partners with Division leadership to understand needs and ensure they are relayed appropriately.

Education:

• High School Diploma/GED,required.
• Bachelor's Degree in Healthcare, Business Administration, Management or related field, preferred.

Experice and Skillset:

• 2 years of progressively responsible administrative or strategic support experience, required.
• 3 years of organizational program/project coordination/support experience; utilizing program/project management and development procedures, preferred.
• Ability to promote and foster participation/collaboration among individuals and groups.
• Ability to initiate, plan, design, execute, and monitor project(s).
• Ability to apply knowledge of information software and/or hardware to provide solutions and/or support.
• Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.).
• Ability to work within tight timeframes and meet strict deadlines- Novice
• Ability to demonstrate time management and priority setting skills.
• Working Title: Program/Project Coordinator - General Surgery - Full-Time
• Department: General Surgery
• Business Entity: Service Lines & Ops
• City: Los Angeles
• Job Category: Administrative
• Job Specialty: Administrative
• Position Type: Full-time
• Shift Length: 8 hour shift
• Shift Type: Full-time

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

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