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Administrative Officer

Company: Department of Veterans Affairs
Location: Los Angeles
Posted on: June 12, 2021

Job Description:

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Duties

Summary

The Greater Los Angeles VA is recruiting for an Administrative Officer in the Community Engagement & Enrichment Services (CERS), West Los Angeles, CA location. The purpose of this position is to perform all administrative functions to include administration, human resources management, budget and finance, management and program analysis, office support services, document control, logistics, and a variety of related administrative matters in support of CERS.

Learn more about this agency

Responsibilities

The major duties of the position include but is not limited to the following:

  • Develops the need for and maintains an awareness of available resources, and makes recommendations to CERS leadership regarding needs, distribution, or redistribution of these resources.
  • Plans a system of internal control which assures the fiscal management of the service will be maintained on a sound basis in accordance with generally accepted accounting practices.
  • Leads in administering programs concerning such matters as equal opportunity, merit promotion, labor management relations, and position management.
  • Serves as key figure in manpower utilization program assuring recruitment and retention within approved ceilings are maintained.
  • Administers the internal review, quality, and productivity initiatives for CERS.
  • Ensures quality assurance issues pertaining to the service are documented and appropriate follow-up action occurs regarding any problem, or recommendation found or made as a result of the service's quality assurance activities.
  • Prepares procurement requests, evaluates proposals for work, acts as a Contracting Officer Representative (COR) for procurements (and keeps the Contracting Officer Representative Certification), and/or maintains procurement and contracting records.
  • Establishes and oversees procedures for the receipt, review and follow-up on requisitions for purchases from Federal and special funds and exercises contracting authority up to an established threshold.
  • Prepares and assembles charts, data, reports, narrative and statistical materials that are provided for justification for the budget.
  • Develops, evaluates, and modifies administrative activities organizational structure, staffing ratios and systems to maximize CERS resources and to fulfill the department's mission.

Work Schedule: Monday thru Friday, 8:00am to 4:30pm

Compressed/Flexible: Not Available

Telework: Available

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD13403O

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

None

  • Job family (Series)

0341 Administrative Officer

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/11/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. A SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: 1) participating in the formulation of annual operating budgets; 2) identifying reconciliation of a wide range of monthly expenditures against allocated funding; 3) utilizing spreadsheets and administrative system reports on obligations and expenditures;4) interpreting personnel policies for recruitment actions and appointment authorities; 5) providing all administrative functions in support of a health care program, including human resources management, budget, finance, management and program analysis, office support services, and logistics; 6) . OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level education leading to such a degree, or an LL.M. in a field related to this position. OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must possess equivalent combinations of successfully completed graduate level education (in excess of the first 2 full years of graduate level education) and specialized experience to meet the total experience requirements.

You will be rated on the following Competencies for this position:

  • Administration and Management
  • Computer Skills
  • Contract Administration
  • Managing Human Resources
  • Quality Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

Work Environment: The work environment is primarily in an office setting which is normally clean, warm, and well lighted. May require occasional travel.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Keywords: Department of Veterans Affairs, Los Angeles , Administrative Officer, Other , Los Angeles, California

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