The Greater Los Angeles VA is recruiting for an Administrative
Officer in the Community Engagement & Enrichment Services (CERS),
West Los Angeles, CA location. The purpose of this position is to
perform all administrative functions to include administration,
human resources management, budget and finance, management and
program analysis, office support services, document control,
logistics, and a variety of related administrative matters in
support of CERS.
Learn more about this agency
The major duties of the position include but is not limited to
- Develops the need for and maintains an awareness of available
resources, and makes recommendations to CERS leadership regarding
needs, distribution, or redistribution of these resources.
- Plans a system of internal control which assures the fiscal
management of the service will be maintained on a sound basis in
accordance with generally accepted accounting practices.
- Leads in administering programs concerning such matters as
equal opportunity, merit promotion, labor management relations, and
- Serves as key figure in manpower utilization program assuring
recruitment and retention within approved ceilings are
- Administers the internal review, quality, and productivity
initiatives for CERS.
- Ensures quality assurance issues pertaining to the service are
documented and appropriate follow-up action occurs regarding any
problem, or recommendation found or made as a result of the
service's quality assurance activities.
- Prepares procurement requests, evaluates proposals for work,
acts as a Contracting Officer Representative (COR) for procurements
(and keeps the Contracting Officer Representative Certification),
and/or maintains procurement and contracting records.
- Establishes and oversees procedures for the receipt, review and
follow-up on requisitions for purchases from Federal and special
funds and exercises contracting authority up to an established
- Prepares and assembles charts, data, reports, narrative and
statistical materials that are provided for justification for the
- Develops, evaluates, and modifies administrative activities
organizational structure, staffing ratios and systems to maximize
CERS resources and to fulfill the department's mission.
Work Schedule: Monday thru Friday, 8:00am to 4:30pm
Compressed/Flexible: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD13403O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Occasional travel - You may be expected to travel for this
0341 Administrative Officer
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Designated and/or random drug testing may be required
- Selective Service Registration is required for males born after
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online
To qualify for this position, applicants must meet all
requirements by the closing date of this announcement,
Time-In-Grade Requirement: Applicants who are current Federal
employees and have held a GS grade any time in the past 52 weeks
must also meet time-in-grade requirements by the closing date of
this announcement. For a GS-11 position you must have served 52
weeks at the GS-09. The grade may have been in any occupation, but
must have been held in the Federal service. A SF-50 that shows your
time-in-grade eligibility must be submitted with your application
materials. If the most recent SF-50 has an effective date within
the past year, it may not clearly demonstrate you possess one-year
time-in-grade, as required by the announcement. In this instance,
you must provide an additional SF-50 that clearly demonstrates
Note: Time-In-Grade requirements also apply to former Federal
employees applying for reinstatement as well as current employees
applying for Veterans Employment Opportunities Act of 1998 (VEOA)
You may qualify based on your experience and/or education as
- Specialized Experience: You must have one year of specialized
experience equivalent to at least the next lower grade GS-11 in the
normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are
not limited to: 1) participating in the formulation of annual
operating budgets; 2) identifying reconciliation of a wide range of
monthly expenditures against allocated funding; 3) utilizing
spreadsheets and administrative system reports on obligations and
expenditures;4) interpreting personnel policies for recruitment
actions and appointment authorities; 5) providing all
administrative functions in support of a health care program,
including human resources management, budget, finance, management
and program analysis, office support services, and logistics; 6) .
- Education: Applicants may substitute education for the required
experience. To qualify based on education for this grade level you
must have completed a Ph.D. or equivalent doctoral degree, or 3
full years of progressively higher-level education leading to such
a degree, or an LL.M. in a field related to this position. OR,
- Combination: Applicants may also combine education and
experience to qualify at this level. You must possess equivalent
combinations of successfully completed graduate level education (in
excess of the first 2 full years of graduate level education) and
specialized experience to meet the total experience
You will be rated on the following Competencies for this
- Administration and Management
- Computer Skills
- Contract Administration
- Managing Human Resources
- Quality Management
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of
work per week. Part-time experience will be credited on the basis
of time actually spent in appropriate activities. Applicants
wishing to receive credit for such experience must indicate clearly
the nature of their duties and responsibilities in each position
and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary, although
some slight physical effort may be required.
Work Environment: The work environment is primarily in an office
setting which is normally clean, warm, and well lighted. May
require occasional travel.
For more information on these qualification standards, please
visit the United States Office of Personnel Management's website at
A transcript must be submitted with your application if you are
basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S.
Department of Education from accredited colleges, universities,
schools, or institutions may be used to qualify for Federal
employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification
requirements, you must send a Certificate of Foreign Equivalency
with your transcript in order to receive credit for that education.
For further information, visit: