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Project administrator

Company: Mott MacDonald
Location: Los Angeles
Posted on: June 12, 2021

Job Description:

Candidate Specification

The ideal candidate will have experience in the following:

  • 5+ years of experience in a Project administrative role
  • Experience supporting project managers
  • Must be proficient in Microsoft Office tools such as Outlook, Word, PowerPoint and Excel
  • Exposure to engineering business is preferred but, not required

Job Description

We are looking to hire a Project Administrator who will provide direct support to the Mott MacDonald's Management team. The ability to multitask is essential to the role and the candidate must be self-motivated, professional, and excellent at communicating.

Project Administrators will provide general support services to the Portfolio Managers and project-related administrative services to Project Managers. This support role leverages your professional skills to support improved time management, focus and effectiveness of the project team.

The Project Administrator will work collaboratively with Project Managers and project teams on project business compliance, with support from Accounting or Divisional Commercial Managers. Responsibilities include:

  • Support project managers in implementing internal project business management and quality procedures
  • Assist project managers with project set up including budget set up, resourcing, task creation etc.
  • Assist project managers with monthly progress evaluations and trouble shooting of issues
  • Be a resource for project managers for questions regarding processes, system requirements and or issues
  • Support internal project communication as well as project documentation requirements
  • Support contractual processes including working with sub-consultants and commercial manager
  • Support routine project requirements and deliverables including e-form preparation, transmittals, specifications, and document controls

Other duties may include:

  • Support general office and project needs to ensure various activities are occurring, including:
  • Assisting with onboarding, transfers andexiting of staff
  • Ordering of office supplies
  • IT interfacing
  • Draft and Final report formatting and editing
  • Arrangement of meetings, lunches, and other events
  • General office administrative needs

Job Profile

Here at Mott MacDonald, we are experts in engineering, management, and development services supporting multisector project work in over 150 countries. One of the largest employee-owned companies in the world, we pride ourselves in our ability to deliver exceptional outcomes through the connected thinking of our 16,000+ talented consultants. Sustainability and innovation are at the heart of all of our sectors which, in North America include Advisory, Built Environment, Energy, Transportation, and Water.

Keywords: Mott MacDonald, Los Angeles , Project administrator, Other , Los Angeles, California

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