Accounts Payable Specialist

Company: Alfred
Location: West Hollywood
Posted on: April 9, 2021

Job Description:

Positon: Accounts Payable SpecialistFMLA Status: ExemptReports to: Senior AccountantLocation: Headquarters
The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Accounts Payable Specialist handles the accounts payable function within the company's established policies for all caf-- locations:
1. Completes payments and controls expenses by receiving, processing and reconciling invoices from the statement of accounts.2. Ensures that all invoices received from cafes are signed/initialed by Caf-- Managers/shift lead and/or request for confirmation of invoices.3. Resolves discrepancies noted on the invoices and statements with the vendors & caf-- managers;4. Ensures credit is received or request for a credit memo from the vendors if applicable ;5. Responds to and follow up queries/complaints/request from vendors in a timely manner6. Ensures payment of invoices are within a timely manner, in accordance with payment termand/or contract7. Enters all invoices that are due for payment in Quickbooks with proper account classification8. Submits all invoices that are posted in Quickbooks for review and approval on a weekly basis9. Prints checks or enter the ACH information or email vendor for credit card payments for allapproved invoices10. Reconciles accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.11. Updates the AP spreadsheet for auto pay bills, weekly, monthly payable transactions12. Maintains organized filing system for all financial transactions (i.e., check stubs, paid invoices, contract, intercompany transactions)13. Mailing of checks to the vendors on a timely manner14. Requests W-9 from all new independent vendors/contractors15. Assists in month end closing, special projects and other duties as assigned.
SKILLS/EDUCATION/EXPERIENCE-At least 2 years of experience in Accounts Payable-Knowledge of QB and Excel-Attention to detail and accuracy-Strong organizational skills-Excellent written and verbal communication skills

Keywords: Alfred, Los Angeles , Accounts Payable Specialist, Other , West Hollywood, California