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Senior Facilities Maintenance Supervisor (Contracts and Administration)

Company: METRO
Location: Los Angeles
Posted on: October 19, 2020

Job Description:

METRO

Senior Facilities Maintenance Supervisor (Contracts and Administration)

Basic Function

Supervises technical personnel and contractors performing projects and contract oversight, contracted services management, budget administration, maintenance tasks, and services, including graffiti abatement, glass replacement, landscape and irrigation, power sweeping, waste management, pest control, and elevators/escalators maintenance services.

Example Of Duties

• Supervises subordinates and monitors completion of service requests, incidents, and job specifications in a timely manner

• Reviews design criteria and provides detailed maintenance standards requirements and guidelines

• Initiates and coordinates all procurement actions to ensure timely execution and service continuity

• Prepares requisitions, detailed scope of work packages, cost estimates, and justifications for procurement of goods or services

• Recommends contract amendments and considers opportunities to improve existing scope of work for maintenance contracts

• Prepares or assists Contract Administrators in the preparation of Requests for Proposals and Invitation for Bid

• Evaluates bids and proposals

• Works closely with Procurement, Real Estate, Third Party Administrators, Engineering, and other Metro departments as well as various other public agencies to identify maintenance needs and responsibilities

• Communicates effectively with the general public responding to inquiries and resolving maintenance issues

• Conducts routine site inspections for all work in progress and completed projects, assessing contractors' performance and quality of services performed

• Administers service or maintenance contracts; ensures they meet applicable standards and are performed satisfactorily and in accordance with contract requirements

• Instructs subordinates and contract personnel on safety practices; enforces safety regulations, and ensures regulatory compliance

• Diagnoses maintenance problems; directs repairs, upgrades, and modifications; or recommends corrective action

• Develops, implements, and oversees maintenance programs; ensures compliance with preventive maintenance plans and schedules

• Reviews and maintains or manages the maintenance of records; prepares weekly and monthly activity reports

• Prepares comprehensive reports, spreadsheets, and correspondence, and keeps up-to-date documents and filing systems electronically and in hard copies

• Develops annual maintenance budgets; ensures expenditures are in accordance with contract requirements and Board approved authority, and that contracts and projects are completed on-time within approved budget

• Assists in remodeling planning

• Informs other supervisors and management of problems and work in progress status

• Tracks, maintains, and distributes licenses and required permits for repairs on construction

• Utilizes a computer-based information system to submit requisitions along with complete bid packages, process work orders, incidents, timesheets, material requests, and performs other related tasks

• Supervises a multi-skilled staff in a variety of locations, including conducting performance evaluations

• Accounts for subordinate and personal compliance with all of Metro's safety rules, policies, and procedures

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

Metro is an Equal Employment Opportunity Employer

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Keywords: METRO, Los Angeles , Senior Facilities Maintenance Supervisor (Contracts and Administration), Other , Los Angeles, California

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