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Legal Recruiting Operations Manager

Company: Munger, Tolles, & Olson LLP
Location: Los Angeles
Posted on: May 11, 2024

Job Description:

Job Description Legal Recruiting Operations Manager Position Type: Full time Exempt Hybrid Flexible Location: Los Angeles Salary Range: $130,000 - $158,500* *The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant's wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP's Total Rewards package. JOB SUMMARY: In conjunction with the Director of Recruiting, the Legal Recruiting Operations Manager is responsible for overseeing the day to day operations of the legal recruiting department. The Legal Recruiting Operations Manager is responsible for overseeing the department's daily operations including processes, data, technology systems, and policies. This position also oversees lateral hiring and manages outside recruiting agencies. The manager works with the Director, Recruiting Manager and the Chairs of the firm's recruiting committee and other firm leaders to develop the infrastructure to support sourcing, attracting, and hiring highly-talented and diverse attorneys. A key function of the manager's duties is to document and streamline workflow and recruiting policies. JOB FUNCTIONS Recruiting Management Works collaboratively with Director and Legal Recruiting Manager to oversee department staff, ensure commitments are kept and operations run smoothly. Acts as backup support to the Director and Recruiting Manager. Work closely with senior leaders, committee chairs and attorneys in the firm. Manage assigned legal recruiting team members to ensure seamless operation of the department. Manage the lateral recruiting as assigned by Director, including meeting with partners to determine staffing needs and recruiting talent both directly through existing relationships in the market and through relationships with external legal recruiters and headhunters. Department Administration Initiate, manage and regularly report on process improvement initiatives aimed towards streamlining and enhancing department procedures and policies. Assist the department in identifying and implementing an enhanced applicant tracking and recruiting management system. Oversee the maintenance of files for all open positions and all active candidates and prospects. Oversee the preparation of offer packages and ensure appropriate handoff to Attorney Development for onboarding. Create and deliver recruiting data and information for committee and firm use. Spearhead initiatives to centralize recruiting related data and develop efficient ways to respond to data and information requests. Performs other projects and tasks as assigned. COMPETENCIES Communicates effectively Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Being resilient Rebounding from setbacks and adversity when facing difficult situations. Collaborates Building partnerships and working collaboratively with others to meet shared objectives. Instills trust Gaining the confidence and trust of others through honesty, integrity, and authenticity. Customer focus Building strong customer relationships and delivering customer-centric solutions. Drives results Consistently achieving results, even under tough circumstances. Situational adaptability Adapting approach and demeanor in real time to match the shifting demands of different situations. TOOLS Microsoft Office - Excel, PowerPoint, Word, Outlook Workday - HRIS MINIMUM JOB QUALIFICATIONS Bachelor's degree is strongly preferred. A minimum of four years of management level recruiting experience in a law firm or professional services and prior supervisory experience is strongly preferred. Ability to work effectively with all levels of management. Ability to break down situations that seems complex into easily digestible solutions. Excellent oral and written communication skills. Knowledge of legal employment issues. Ability to understand unconscious bias and its effect on recruiting and hiring. Strong organizational skills needed to manage time well, prioritize effectively and handle multiple deadlines. Ability to set priorities, work independently and handle a variety of duties effectively under time constraints. Ability to handle confidential and sensitive information with the appropriate discretion. Resourceful, ability to find creative solutions and avenues to fulfill the firm's recruiting needs. Highly proactive and responsive. Proficiency in using social media platforms to promote the firm's recruiting efforts. Ability to develop and analyze reports and projections regarding market trends in diversity, legal recruiting and retention. Ability to quickly and comfortably understand workflow and can document and improve it efficiently. PHYSICAL DEMANDS Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs WORKING CONDITIONS Quiet office environment in a high-rise building, seated the majority of the time DIRECT REPORTS Recruiting Assistants/Clerks The Legal Recruiting Operations Manager role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today's world. About Munger, Tolles & Olson Munger, Tolles & Olson has been consistently ranked on The American Lawyer's A-List since its inception in 2004, including seven years in the top spot. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing. MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO's operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP. Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.

Keywords: Munger, Tolles, & Olson LLP, Los Angeles , Legal Recruiting Operations Manager, Legal , Los Angeles, California

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