Legal Secretary

Company: AMS Staffing, Inc.
Location: Los Angeles
Posted on: May 28, 2023

Job Description:

Please send your resume in WORD format should you be interested in the following Legal Secretary (Private Client and Tax) position located in Los Angeles, CA. This is a full-time, direct-hire position with a salary range $70K - $100K with awesome benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired. Job Title: Legal Secretary (Private Client & Tax)Location: Los Angeles, CAWork Environment: Hybrid (3 days in office/ 2 days WFH)Work week: 37.5 hoursDaily hours: 8:30-5 OR 9-5:30Salary: $70-100KBachelor's degree: PreferredInterview Process: (1) phone with HR Recruiter, (2) virtual interviews with HM and teamCovid Vaccination required: YesTerm: Full-time3rd Party C2C/Transfer: No Referral Fee: $500 - Refer qualified colleague, friends, or family. Please reply with an updated resume in Microsoft Word format SummaryThe legal secretary position is responsible for providing a broad range of secretarial and administrative support to attorneys, fee-earners, administrative personnel and clients. This role is resident in the Los Angeles office and is assigned to the Private Client and Tax division. Essential Duties and Responsibilities Drafts letters and trust and estate related documents; collects and analyzes information; prepares charts, graphs, and other visuals.Supports fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.Maintains attorneys' calendars by scheduling Zoom/Microsoft Teams meetings, conference, and travel.Maintains hard copy electronic filing system (FileSite/iManage)Schedules meetings with internal and external participants and arranges conferences, and travel arrangements.Communicates and obtains information from/for internal and external clients.Inputs attorney time into timekeeping software (3E).Prepares Chrome River reimbursements reports for assigned fee-earners.Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation of draft and final client invoices and transmittal of same.Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.Operates office equipment including photocopy machine and scanner when needed.Maintains confidentiality of client and firm matters.Performs other job related duties as assigned. Key Skills and Experience Has built a career assisting others and knows the level of attention this role demands.Has tested various ways to stay on top of your to-do list, and found an ideal method to ensure success.Is highly resourceful, composed and empathetic.Is energized by a sizeable fast-paced estate planning practice.Proven capability in providing a high degree of client service in all interactions.Expertly leverages relationships to coordinate complicated calendars, prepare documents for meetings, track deadlines and contribute to ad hoc projects.Has 2+ years of administrative experience supporting multiple attorneys or senior leaders simultaneously, law firm experience preferred but not required.PDN-9921374f-6346-4456-819e-27737b7758f9

Keywords: AMS Staffing, Inc., Los Angeles , Legal Secretary, Legal , Los Angeles, California