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People Operations Manager (payroll and benefits focused)

Company: Whip Media
Location: Sherman Oaks
Posted on: February 24, 2021

Job Description:

Whip is seeking someone to help elevate the People Operations function to support the needs of our scaling business. Reporting to the Director of People Operations, you will be responsible for the execution of the People Operations, executing on a mix of day-to-day and strategic initiatives, including payroll, benefits, and compliance within the organization.
This role is critical to the operation of the company and will require daily interaction with the People & Culture and Finance teams. There will be a focus on HR compliance and an exceptional employee experience. Our ideal candidate will exercise a high level of efficiency and be capable of building strong relationships with internal and external stakeholders.
Your Responsibilities:

  • Manage Payroll including: preparing, processing, and reviewing semi-monthly full cycle US payroll for all salaried and hourly employees, while ensuring compliance with Federal, State and local regulations (140+ employees in the US)
  • Ensure the accuracy of payroll, including but not limited to: base pay, bonuses, stock compensation, commissions, payroll taxes, employee changes, new hires, 401(k), medical, HSA, FSA, and other deductions
  • Administer all employee benefits programs such as Medical, Dental, Vision, and Life Insurance plans, Disability, FSA, 401(k) etc.
  • Ensure proper taxation of employer paid benefits, including 401(k) contributions and funding.
  • Oversee month-end, quarter-end, and year-end payroll tasks
  • Provide support for all benefits-related communications, to highlight and educate employees on Whip's benefit programs and payroll
  • Support administration of company-wide HR policies, procedures, and practices in accordance with company goals and federal/state legal requirements
  • Manage and administer leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, CFRA, FFCRA, Parental Leave, etc.) and leave payments
  • Stay ahead of COVID-19 related guidelines, ensuring Whip is implementing policies and providing appropriate resources related to LOA, Disability Programs, EAP, current and future work from home benefits
  • Oversee Immigration, including liaising with legal partners and handling queries from managers and employees, as well as providing guidance on all immigration-related matters, including visa processing, documentation, visa options, risks, etc.
  • 401(k) administration, including annual audit and committee meetings
  • Manage HR audits and filings related to EEO-1 reporting and benefits compliance
  • Maintain and establish increased awareness and understanding of employment law, industry trends, current practices, and new developments
  • Provide support on assessing and improving international payroll, compliance and people practices
  • Manage stock options program administration
  • Assist with other duties and projects as assigned
    What it takes to catch our eye:
    • 5 years or more of relevant payroll/benefits administration, payroll audit, and the application of best practice processes
    • professional experience in high-growth, fast-paced organizations with multiple states/sites and business units
    • Experience managing 401(k)s and LOA processes
    • Strong understanding of Federal and State regulations
    • Knowledge of worker compensation management
    • Excellent skills using MS Word, Excel, Power Point, and GSuite
    • Strong problem solving/judgment skills and high standard for customer service
    • High level of attention to detail and accuracy along with strong organizational skills
    • Great communication skills that can build strong working relationships with external advisors and internal teams
    • Ability to maintain confidentiality and exercise extreme discretion
    • Experience with reporting and data analysis
    • Proven ability to adapt and quickly change direction when necessary in a fast-paced, dynamic environment and to be effective under pressure
    • Zenefits or other similar payroll system experience is a plus

Keywords: Whip Media, Los Angeles , People Operations Manager (payroll and benefits focused), Human Resources , Sherman Oaks, California

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