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Academic Personnel Manager (Hybrid)

Company: UCLA Health
Location: Los Angeles
Posted on: November 19, 2023

Job Description:

The Department of Psychiatry and Biobehavioral Sciences is seeking to hire a full time Academic Personnel Manager to serve as the Strategic Manager and Advisor to faculty leadership and departmental administrative staff on all matters regarding faculty appointments, advancements and compensation, including interpretation and implementation of complex policies. You would serve as a liaison to the David Geffen School of Medicine, Dean's Office of Academic Affairs, Campus Academic Personnel Office, and interdepartmental AP offices in the School of Medicine on all issues related to academic appointees. In this role you would also be responsible for the supervision and evaluation of seven full time staff.
The Department of Psychiatry and Biobehavioral Sciences has approximately 170 full-time primary faculty appointees comprising five professorial series, more than 140 affiliated faculty, over 120 appointees in the Professional Researcher and Project Scientist series, and 300+ faculty members in the Voluntary Clinical Professor series. The Academic Personnel Office manages approximately 240+ academic actions annually which include new appointments, merit increases, promotions, changes in academic series, merit equity reviews, and mandatory 4-Year Reviews, 5-Year Reviews, 4th-Year Appraisals, and 8-Year Limit/Promotions.
Salary range: $84300.00-$166700.00 AnnualQualifications

  • Experience in managing the operations of a large organization.

  • Extensive knowledge of University academic personnel policies and procedures.

  • Skill in resolving complex personnel issues which involve interpretation and application of established policies and procedures, managerial analysis and decision making.

  • Skill in analyzing information, problems, situations, practices or procedures to define the problem or objective, identify relevant concerns or factors, identify

    patterns, tendencies and relationships, formulate logical and objective conclusions, and recognize alternatives and their implications.

  • Experience in developing office procedures, which serve as the basis for smooth and continuous office operation.

  • Experience in supervising staff to include organizing workflow to accomplish objectives, delegating responsibility, training, evaluating employee performance

    and discipline.

  • Demonstrated knowledge of the Health Sciences Compensation Plan.

  • Skill in effectively communicating verbally to make group presentations as well as on a one-to-one basis with persons at all levels of the organization to obtain

    information, explain policies and procedures, or to persuade others to accept or adopt a specific opinion or action.

  • Skill in writing effective and concise correspondence, reports, policy and training materials.

  • Working knowledge of University accounting and payroll policy and procedure to resolve complex funding issues.

  • Ability to work effectively under deadlines, heavy workload, changing priorities and dealing with sensitive personnel issues.

  • Experience in developing and maintaining information systems and interacting with technical personnel related to personnel/payroll data and reporting.

  • Experience in interacting diplomatically in order to mediate personnel conflicts and to maintain equanimity in the face of resistance, indifference or hostility.

  • Experience in negotiating, exchanging ideas, information and opinions with others to formulate policies and programs and/or arriving jointly at decisions,

    conclusions or solutions.

  • Experience in operating a personal computer and in the use of software programs for spreadsheets, word processing and database management.

  • Knowledge of University/School of Medicine online systems including UC Path, QDB, Cognos, FPM and ADB.

  • Interpersonal skills to establish and maintain effective professional working relationships and collaborating with colleagues as part of a team.

    UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Keywords: UCLA Health, Los Angeles , Academic Personnel Manager (Hybrid), Executive , Los Angeles, California

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