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Office Manager II / Legal Division

Company: Children's Hospital Los Angeles (CHLA)
Location: Los Angeles
Posted on: September 22, 2023

Job Description:

NATIONAL LEADERS IN PEDIATRIC CARERanked among the top 10 pediatric hospitals in the nation, Children's Hospital Los Angeles (CHLA) provides the best care for kids in California.
Here world-class experts in medicine, education and research work together to deliver family-centered care half a million times each year. From primary to complex critical care, more than 350 programs and services are offered, each one specially designed for children.
The CHLA of the future is brighter than can be imagined. Investments in technology, research and innovation will create care that is personal, convenient and empowering. Our scientists will work with clinical experts to take laboratory discoveries and create treatments that are a perfect match for every patient. And together, CHLA team members will turn health care into health transformation.
Join a hospital where the work you do will matter-to you, to your colleagues, and above all, to our patients and families. The work will be challenging, but always rewarding.It's Work That Matters.
Purpose Statement/Position Summary: We are seeking a highly skilled and motivated Office Manager to join our dynamic team for our Legal department. As the Office Manager, you will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. You will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation. Responsible for management, supervision, and oversight of the daily clerical and administrative office duties in department. The ideal candidate is a spectacular communicator who has excellent organizational skills and a personal disposition to keep us thriving. You will have a natural flexibility in handling day-to-day routines as well as surprises that support for a broad range of functions is available to senior leadership team. You will provide strong, reliable support for operations by creating procedures and communicating them departmentwide, and by maintaining employee safety. You will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.Other responsibilities will include:

  • Manage day-to-day operations departmentwide
  • Implementation and training of software, policies and procedures (e.g., PeopleSoft), when necessary
  • Manage departmentwide library
  • On-boarding and Off-boarding temporary and/or permanent employees
  • Maintain confidential information and records
  • Perform other duties as assigned
  • Demonstrate tenacious, creative, resourcefulness and problem solving to resolve competing demands for meeting space, and excellent customer service in all communications required to reach effective solutions for all involved.
  • Help plan in-house or off-site activities, team-building, celebrations, and conferences.
  • Contributes to team effort by accomplishing related results as needed.
  • Coordinate catering for meetings and/or events. Receiving catering requests from various departments, verifying approval, communicating approved requests to our onsite caf-- and ensuring all parties agree for set up and execution.

    Minimum Qualifications/Work Experience: 3+ years of experience in a supervisory or office manager capacity preferred or equivalent combination of experience and education. 1 or more years of experience in a medical office/clinic setting preferred.
    Knowledge, Skills and Abilities Required:

    • Must demonstrate experience in budget management or financial planning.
    • Professional appearance and demeanor
    • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
    • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
    • Ability to work independently as well as a part of a cohesive team; willing to go above and beyond - always looking to improve process, efficiency, and support to business.
    • Impeccable interpersonal acumen - able to interface at ease with executive team, employees, and visitors at all levels diplomatically.
    • Excellent attention to detail (proven by exceptional references and previous accomplishments).
    • Excellent written and verbal communication skills, even under pressure and when navigating ambiguity and challenge.
    • Proficiency with office applications, and aptitude for learning new software and systems
    • Ability to maintain confidentiality of company information
    • Competent with conflict resolution and defusing escalated situations as needed.
    • Avid problem solver - able to create win-win situations using limited resources.
    • Must be able to carry, lift, push, and pull objects up to lift 35 pounds.
    • Must be available to work varying schedules to reflect the organization needs of the department

      Education/Licensure/Certification: High school diploma or equivalent required. Bachelor's Degree preferred.
      Pay Scale InformationUSD $58,240.00 - USD $104,832.00 CHLA values the contribution each Team Member brings to our organization. Final determination of a successful candidate's starting pay will vary based on a number of factors, including, but not limited to education and experience within the job or the industry. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. CHLA looks forward to introducing you to our world-class organization where we create hope and build healthier futures.

      Children's Hospital Los Angeles (CHLA) is a leader in pediatric and adolescent health both here and across the globe. As a premier Magnet teaching hospital, you'll find an environment that's alive with learning, rooted in care and compassion, and home to thought leadership and unwavering support. CHLA is dedicated to creating hope and building healthier futures - for our patients, as well as for you and your career! CHLA has been affiliated with the Keck School of Medicine of the University of Southern California since 1932. At Children's Hospital Los Angeles, our work matters. And so do each and every one of our valued team members. CHLA is an Equal Employment Opportunity employer. We consider qualified applicants for all positions without regard to race, color, religion, creed, national origin, sex, gender identity, age, physical or mental disability, sexual orientation, marital status, veteran or military status, genetic information or any other legally protected basis under federal, state or local laws, regulations or ordinances. We will also consider for employment qualified applicants with criminal history, in a manner consistent with the requirements of state and local laws, including the LA City Fair Chance Ordinance and SF Fair Chance Ordinance.
      Qualified Applicants with disabilities are entitled to reasonable accommodation under the California Fair Employment and Housing Act and the Americans with Disabilities Act. Please contact CHLA Human Resources if you need assistance completing the application process.
      Diversity inspires innovation. Our experiences, perspectives and backgrounds allow us to better serve our patients and create a strong community at CHLA.

Keywords: Children's Hospital Los Angeles (CHLA), Los Angeles , Office Manager II / Legal Division, Executive , Los Angeles, California

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