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Facilities Project Manager Sr

Company: J. Paul Getty Trust, The
Location: Los Angeles
Posted on: May 28, 2023

Job Description:

Diversity, Equity, Accessibility, and Inclusion at Getty Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
Job Summary
Coordinates and directs facilities planning, renovation, and relocation projects for the Getty. Develops space requirements and design criteria with architects to ensure efficient space management and operation and to anticipate long- term needs and technological developments. Analyzes space, logistical requests and solutions for conformity with the Getty's overall goals. Ensures that design, processes, and specifications align with Getty needs and goals. Establishes project budgets and timetables, monitors expenditures and schedules and coordinates meetings with outside contractors, consultants, and personnel affected by the projects. Monitors the progress of work in the field in order to ensure adherence to program and budget. Researches problem areas and recommends cost effective solutions that meet program requirements. Performs complex project management work including all aspects of project management during development, planning, design, construction, and final close-out. This position is required to interface with a variety of departments, including staff, administrators, curators, LA Department of Building and Safety, LA Fire, various professional consultants, contractors, and vendors, etc. - -

Major Job Responsibilities

  • Coordinates the project management of large capital and renewal projects including CEQA coordination, preliminary studies, programming, initial design concepts, job start meetings, and keeping campus users informed about project design, activities, and timelines
  • Develops budget and tracks budget expenditures; oversees and assists in internal reviews and external
  • Assists in the preparation of documentation required for project approval by management
  • Prepares and administers project documentation; maintains and organizes capital project files; prepares capital project estimates and manages project budgets; prepares design and construction reports for accounting, contracting, projects and related activities
  • Conducts project presentations and update reports
  • Represents the Getty during construction phases of capital projects and regularly interacts with project architects, contractors, project managers, construction managers, internal clients, inspectors and other representatives;
  • Collaborates and coordinates design and construction activities with Getty departments. Working collaboratively, prepares and may present periodic project reports
  • Ensures that construction contract stipulations are met and that responsible agencies are kept informed of progress; translates user needs into modifications and ensures that final building specifications are acceptable to the Getty
  • Conducts and coordinates plan checks; reviews plans, specifications, bidding documents, and cost estimates for capital projects to ensure project constructability and building code compliance
  • Assists in the development and management of long range planning studies
  • Performs other project-related and departmental duties as assigned
  • Strong understanding of Getty aesthetic program and ability to execute work in accordance with standards
  • Sound knowledge of accessibility regulations
  • Sound ability to manage architectural projects including interior remodels.
  • Ability to multitask and execute several simultaneous projects
  • Coordinates, plans, and evaluates projects using accepted project management methodologies
  • Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications
  • Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them
  • Communicates and explains project methodology and processes to interested groups and team members
  • Compiles and distributes project information, project status reports, and project budget expenditures


    • Bachelor's degree in civil engineering, architecture, planning, construction management, or closely related field Architectural or Professional Engineering License preferred
    • 5-8 years of progressively responsible experience in the area of project management related to project development and construction

      Requirement All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.
      Knowledge, Skills and Abilities

      • Comprehensive knowledge of civil engineering, architecture, construction management, structural and mechanical engineering
      • Demonstrated experience with project management, construction administration, and/or construction management including a thorough knowledge of building materials, costing procedures and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods.
      • Demonstrated experience in effective supervision and team management with a proven ability to organize and manage teams, including internal design and operations staff, external contractors and technical consultants, specializing in building construction or renovation.
      • Thorough knowledge of a wide range of facilities management operations and general knowledge of building codes, laws, ordinances and regulations, and trades applicable to building construction, maintenance, and repair. -
      • Knowledge of architecture, construction management, and mechanical, structural and electrical engineering. -
      • Knowledge of business and fiscal analysis, processes, and techniques related to project management in building, design and construction including an ability to analyze data and make accurate projections and cost estimates using business mathematics and basic statistical techniques. -
      • Knowledge of or ability to quickly learn complex organizational and management structures and an ability to adapt to the dynamics of organizational, procedural, technological and policy change. -
      • Ability to read and understand proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction and building maintenance, and produce quality construction drawings and specifications
      • Ability to draft and compose correspondence and standard reports including producing PowerPoint presentations and effective oral presentations to groups. -
      • Excellent organizational and time management skills with the ability to maintain a high degree of accuracy while setting own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. -
      • Demonstrated ability to use a variety of computer applications including word-processing, spreadsheets, databases, online systems, and internet as well as online calendaring and email. -
      • Demonstrated ability to maintain a high degree of confidentiality including an ability to apply a high level of judgment and discretion on a consistent and continuing basis. -
      • Demonstrated ability to use tact, diplomacy and professionalism to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. -
      • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the Getty with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. -
      • Excellent communication skills with an ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. -
      • Thorough mastery of English grammar, spelling and punctuation with a demonstrated ability to proofread and edit. -
      • Demonstrated ability to adapt to organizations, procedural, policy, and technological changes
      • Strong ability to interpret, communicate, and apply administrative regulations, codes, policies, procedures, and precedents
      • Team oriented and collegial management style
      • Working knowledge of office automation and computer applications including AutoCAD; MS Word, Excel, Access, PowerPoint; email/calendaring programs; and financial/accounting programs
      • Must possess or be able to obtain a valid California driver's license.

        Benefits and Perks
        Here are just some examples that Getty offers/provides for full-time employees:

        • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
        • 403(b) Employee Investment retirement plan - with up to 5% Getty Match
        • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
        • Educational Assistance and professional development
        • Paid Vacation, Sick and Personal Days
        • 12 Paid Holidays
        • Many positions have bi-weekly Off-Fridays
        • On-Site Fitness Center at Getty Center
        • Community service opportunities

          To learn more about our comprehensive benefits and long list of perks, go to Getty HR.
          Equal Opportunity Employer We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Keywords: J. Paul Getty Trust, The, Los Angeles , Facilities Project Manager Sr, Executive , Los Angeles, California

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