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Event Production Manager

Company: Academy of Television Arts & Sciences
Location: Los Angeles
Posted on: January 27, 2023

Job Description:

The Television Academy, based in the NoHo Arts District in North Hollywood, California, is a nonprofit organization devoted to celebrating and empowering storytellers to push the boundaries of what Television can be. The only major organization fully representing the television and broadband screen entertainment industry, it is made up of nearly 20,000 members, representing 31 professional peer groups, including performers, directors, producers, art directors and various other artisans, technicians and executives.The Television Academy recognizes excellence among its peers with the Emmy award, culminating in the Primetime Emmy Awards telecast each fall. The Television Academy also produces several other awards shows and a variety of activities and events for its members throughout the year. These events are featured across the Academy's digital platforms and in its award-winning emmy magazine.Established in 1959 as the charitable arm of the Television Academy, the Television Academy Foundation is dedicated to preserving the legacy of television while educating and inspiring those who will shape its future. Through renowned educational and outreach programs, such as The Interviews: An Oral History of Television Project, College Television Awards , Student Internship Program and the -Media Educators Conference , the Foundation seeks to widen the circle of voices our industry represents and to create more opportunity for television to reflect all of society. For more information on the Foundation, please visit TelevisionAcademy.com/Foundation.Our comprehensive benefits package includes health, dental, vision, life and disability insurance; pension plan, optional retirement plan; flexible spending accounts; generous vacation, sick and personal days; and much more.At the Television Academy, we believe in and support workplace diversity, equity, inclusion and accessibility. It is our belief that a diverse and inclusive workforce leads to better discussions, decisions, and outcomes for everyone. In recruiting for our team, we welcome the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, family care status, sexual orientation, and beliefs. If you have the skills, the passion to make an impact in the television industry and enjoy an enthusiastic work environment where differences of opinion and diverse backgrounds are respected and welcomed, then we want to hear from you!As a condition of employment, the Academy will require all employees to receive the COVID-19 vaccine, but reasonable accommodations may be considered. It is the Television Academy's policy to provide equal employment opportunity for all applicants and employees. The Television Academy does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, veteran status, marital status, sexual orientation or any other characteristic protected by law.We are seeking qualified candidates for these positions:Position is full-time, exempt, hybrid -(3 days in office currently; subject to change)Summary of Position
The Senior Manager, Acquisition and Outreach, is responsible for the day-to-day management of member acquisition and outreach initiatives, including long-range plans to drive the growth of the Television Academy membership base. This role will also work closely with the VP, Membership and Outreach and Senior Director, Membership and Acquisition, to develop and implement outreach programs to identify individuals, productions, production companies, studios, and networks to drive a highly diverse and inclusive membership.Duties and Responsibilities

  • Develop, build, and execute member acquisition plans (monthly, quarterly, and annual) with measurable targets, optimize program performance and deliver strategic plans to achieve/exceed specific campaign KPIs.
  • Identify and implement A/B tests and tactics, innovating and continually seeking to drive and improve results on member acquisition campaigns across multiple channels.
  • Create lead generation campaigns, managing from concept to execution.
  • Integrate diversity and inclusion best practices across all member acquisition and outreach initiatives and collaborate with colleagues across the organization to ensure incorporation in all Academy programs and departments.
  • Support the Senior Director, Membership and Acquisition in the processing of new, rejoin and network group membership applications.
  • Be the Subject Matter Expert (SME) on all matters relating to acquisition performance.
  • Minimum four years' experience in an acquisition role, B2B or association background.
  • Have an innate sense of creative storytelling, copy, and design and how they impact performance.
  • Proven analytical skills; ability to interpret raw data, draw conclusions, and develop actionable recommendations.
  • Have an intimate understanding of how to activate the entire funnel to drive growth and are comfortable with both awareness and performance, direct response campaigns.
  • Experience conducting community outreach online and in-person with diverse stakeholders.
  • Highly developed presentation, creative and written communication skills, with the ability to self-edit.
  • Adept at working in digital (SEO, SEM, social) as well as with traditional, offline channels.Personal and Professional Characteristics
    • Possess a sharp grasp of tracking performance, analytics, and passion for driving growth.
    • A test and learn mindset with the ability to both think and do.
    • Positive attitude and responsive manner
    • Flexibility amid changing priorities and assignments
    • Ability to thrive in a fast-paced work environment
    • Experience and/or exposure in the entertainment industry desiredDisclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.Applicants must reside in the Los Angeles metropolitan area. Only qualified applicants -that submit resume with cover letter to -careers@televisionacademy.com -will be considered.We will evaluate submissions through 12/21/22 and anticipate a start date of mid-January 2023.Manager, Awards and MembershipPosition is full-time, exempt, salary range $65,000 - $67,000 annually depending on experience, hybrid -(3 -days in office currently; -subject to change)Summary of PositionThe Manager, Awards and Membership will manage for a specific set of Academy peer groups with the day-to-day processing and review of (a) awards submissions and administration, and (b) all matters directly related to membership status within the organization. This includes processing, review and vetting of submissions for the Emmy Awards competition, as well as new membership applications and ongoing eligibility of membership. You will work collaboratively with the Governors to integrate diversity and inclusion best practices across membership and awards requirements.Duties and Responsibilities
      • Awards
        • Process and review awards submissions ensuring submissions are correctly categorized and information is accurate; manage ballot preparation for electronic voting
        • Manage and set-up screening/voting panels as needed
        • Track and assist in collection and dissemination of voting materials for final round of judging
        • Assist with nominee RSVPs
        • Assist in the nominee seating arrangements for awards presentations
        • Input nomination and winner information into the awards database
        • Manage nomination, production and craft certificates
        • Track financials for related awards submissions fees, ticket purchases and production and craft certificate orders
        • Work with Governors and PGECs to evaluate and propose changes to rules and procedures for categories and awards
        • Handle member service matters pertaining to the awards submission process
        • Assist in planning and implementation around logistics of presenting the Primetime Telecast, Creative Arts, and Engineering awards
        • Membership
          • Manage all aspects of new member applications and ongoing review of member eligibility, including research and validation of credits, recommendations to Governors, Governor approvals/denials, notification to applicants and members; data entry and payment/refund processing may occasionally be required
          • Support Governors in all aspects of their Peer Group Executive Committees, including establishment of the PGEC, setting up and running of PGEC meetings, attend member outreach peer group events, end of year dinners and the Governor nominating process
          • Participate in identifying growth and engagement initiatives across assigned peer group
          • Work with Governors and Peer Group Executive Committees to evaluate and propose changes to peer group membership requirements
          • Handle member service matters pertaining to assigned peer groups
          • Minimum 3-5 years' experience in member or customer service and/or awards administration; television industry experience a plus
          • Excellent oral and written communication skills
          • Highly proficient in Microsoft Office Products (Word, Excel, Outlook, PowerPoint); familiarity with database systems a plus
          • Strong organizational, time management and problem-solving skills
          • Ability to work independently and as part of a team
          • Ability to work extended hours as required, especially during the months of April, May, August and SeptemberPersonal and Professional Characteristics
            • Positive attitude and responsive manner
            • Flexibility amid changing priorities and assignments
            • Ability to thrive in a fast-paced work environment
            • Experience and/or exposure in the entertainment industry desiredDisclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.Applicants must reside in the Los Angeles metropolitan area. Only qualified applicants that submit a resume with cover letter to: -careers@televisionacademy.com -will be considered.Director, Member LifecyclePosition is full-time, exempt, hybrid -(3 -days in office currently; -subject to change)Summary of PositionThe Director, Member Lifecycle is responsible for both the day-to-day program management of and the ongoing optimization across the member lifecycle - focused on engagement and retention. This is an exciting opportunity for a senior leader that is interested in having a hand in the early stages of building and growing a lifecycle program.Duties and Responsibilities
              • Collaborate with the VP, Membership and Outreach to plan the overall strategic lifecycle vision for Television Academy membership.
              • Own the planning and hands-on execution of new and existing programs, focused on member onboarding, engagement, and retention.
              • Build and implement an engagement scoring profile against member segments. Analyze data to drive towards member LTV.
              • Lead all CRM and retention efforts increasing engagement, referral program, churn management, and win back strategies.
              • Together with cross functional teams, develop trigger campaigns to drive greater member engagement, and retention.
              • Integrate diversity and inclusion best practices across all member lifecycle initiatives and collaborate with colleagues across the organization to ensure incorporation in all Academy programs and departments.
              • Work with the Chief of Staff to plan, communicate and execute Board of Governor elections.
              • Create dashboards and reporting to measure and monitor lifecycle program efforts as well as progress towards optimizing key engagement and retention metrics
              • Bachelor's degree; Advanced degree a plus.
              • Minimum of 6 years in a leadership marketing or lifecycle management role in a B2B environment or an association background.
              • Expertise in lifecycle marketing and have owned strategies to onboard, engage and retain customers across multiple platforms/channels.
              • A wide range of experience including identifying opportunities from big data, project planning and implementing customer experience journey maps.Personal and Professional Characteristics
                • Positive attitude and responsive manner.
                • Flexibility amid changing priorities and assignments.
                • Ability to thrive in a fast-paced work environment.
                • Proven ability to interpret data, working with various online reporting tools.
                • Collaborate with cross-functional teams to build creative, run test and learn campaigns across digital (social and web) and traditional channels to continually optimize performance.
                • Passionate about the member, with a data-driven approach and an ability to translate insights into measurable impact.
                • Commercially savvy and a competent negotiator.
                • Highly developed creative and written communication skills, with the expertise to self-edit.Disclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.Applicants must reside in the Los Angeles metropolitan area. Only qualified applicants that submit a resume with cover letter to -careers@televisionacademy.com -will be considered.We will evaluate submissions through 12/21/22 and anticipate a start date of mid-January 2023.Executive Editor, -emmy MagazinePosition is full-time, exempt, salary range $120,000 - $130,000 annually, hybrid -(3 -days in office currently; -subject to change)Summary of PositionServes as the primary day-to-day editor of emmy magazine, responsible for editing and, with the editor in chief, creative director and other editorial colleagues, overseeing production of the magazine.Duties and Responsibilities
                  • Leads planning of ongoing editorial content and makes appropriate assignments or delegates assigning to editorial colleagues
                  • Responsible for day-to-day production activities of emmy.
                  • Collaborates on annual editorial calendar.
                  • Evaluates story pitches.
                  • Conceives story ideas in conjunction with editorial staff and freelance contributors, seeking wide-ranging, inclusive subjects representative of the Television Academy's peer groups and the television industry as a whole.
                  • Establishes and enforces deadlines to keep magazine on schedule.
                  • Liaises with network and personal publicists and other representatives to obtain cooperation of subjects for covers, internal stories and other editorial opportunities.
                  • Liaises with creative director, photography editor, contributing editor, freelance contributors and advertising sales representative as needed.
                  • Contributes articles and other copy as needed.
                  • Fact-checks and edits copy in key sections as identified.
                  • Writes headlines, subheads, captions, credits, cover lines and other ancillary copy.
                  • Delegates editing to contributing editors as needed and reviews finished product.
                  • Liaises with creative director and photography editor on photo shoots and layouts.
                  • Provides creative director with contacts for art acquisition.
                  • Liaises with printer throughout production process.
                  • Ensures that all editorial complies with ethical codes of practice and legal guidelines.
                  • Bachelor's degree in Journalism, English or related field
                  • Minimum 10 years' experience in editing, print and digital publishing and production.
                  • Extensive knowledge of the television industry, including key companies, talent, VIPs and trends in broadcast, cable and digital media.
                  • Excellent oral and written communication skills.
                  • Self-motivated, with excellent organizational and time-management skills.Personal and Professional Characteristics
                    • Positive attitude and responsive manner
                    • Flexibility amid changing priorities and assignments
                    • Team player with positive, proactive, problem-solving attitude.
                    • Detail-oriented and dedicated to accuracy.
                    • Able to work independently and contribute to a team.
                    • Self-motivated, with excellent organizational and time-management skills.
                    • Analytical thinker with strong conceptual and research skills.
                    • Ability to work under pressure and meet deadlines.
                    • Ability to work evenings and weekends as required.Disclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.Applicants must reside in the Los Angeles metropolitan area. Only qualified applicants that submit a resume with cover letter to -careers@televisionacademy.com -will be considered.Print & Digital Content EditorPosition is full-time, exempt, salary rate $65,500 annually, hybrid -(3 -days in office currently; -subject to change)Summary of PositionThe Print & Digital Content Editor guides the selection, commissioning and management of original editorial content for the Television Academy website and provides high-level editorial support to emmy magazine - assigning articles, editing manuscripts, writing display copy and articles as needed, and more. This position reports to the VP, Content & Editor in Chief, and works closely with the Digital & Print Content Associate to conceive and execute the production of original editorial content for the website. This position also works closely with the Marketing/Communications and Social Media teams to ensure editorial standards and strategies align with Academy brand standards and goals and content is being maximized across Academy platforms.Duties and ResponsibilitiesFor -emmy magazine and TelevisionAcademy.com
                      • In collaboration with editorial staff, generates ideas.
                      • Evaluates story pitches.
                      • Plans editorial content and makes appropriate assignments.
                      • Establishes and enforces deadlines to keep on schedule.
                      • Liaises with network and personal publicists to obtain cooperation of story subjects and other participants.
                      • Liaises with art director, photography editor, and contributors as needed.
                      • Liaises with print & digital content coordinator to ensure timely posting of content on the website and timely delivery of content to the Marketing department for use in the Television Academy newsletter and social media platforms.
                      • Contributes articles and other copy as needed.
                      • Fact-checks and edits copy.
                      • Writes captions, headlines, subheads, and other ancillary copy as needed.
                      • Liaises with art director and photography editor on photo shoots and layouts.
                      • Plans and maintains annual production schedule for Emmys.com.
                      • Assists with posting of editorial content on the website as needed, including articles and photo galleries.
                      • Manages content style guide and maintenance strategies, develops and enforces style standards balancing digital space best practices with grammar standards, editorial voice, tone, Television Academy brand considerations and other elements.
                      • Attends content planning meetings.
                      • Ensures that all editorial complies with ethical codes of practice and legal guidelines.
                      • Performs other duties as requested or required.
                      • Bachelor's degree in Journalism; related field
                      • Minimum 4 years' editorial experience in publishing, media or related field.
                      • Digital content production experience in a creative, fast-paced environment with deadline responsibilities strongly preferred
                      • Strong command of spelling, grammar, news and feature writing and copyediting at a professional level required.
                      • Interest in, and knowledge of, the television industry, including key companies, VIPs and trends in broadcast, cable and digital media.
                      • Working knowledge of, or ability to learn, online content management systems, web authoring software, and exposure to HTML/CSS code.
                      • Intermediate-level or higher command of, or ability to learn, photo/graphics content editing software preferred; prior work with video content a plus.
                      • Experience with, or ability to learn, metadata optimization and digital asset management.
                      • Proficiency with social media platforms.
                      • Team-development skills and experience training individuals in small groups and one-on-one strongly preferred.
                      • Detail-oriented and dedicated to accuracy.
                      • Self-motivated, with excellent organizational and time-management skills.Personal and Professional Characteristics
                        • Positive attitude and responsive manner
                        • Flexibility amid changing priorities and assignments
                        • Team player with positive, proactive, problem-solving attitude.
                        • Detail-oriented and dedicated to accuracy.
                        • Able to work independently and contribute to a team.
                        • Self-motivated, with excellent organizational and time-management skills.
                        • Analytical thinker with strong conceptual and research skills.
                        • Ability to work under pressure and meet deadlines.
                        • Ability to work evenings and weekends as required.Disclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.Applicants must reside in the Los Angeles metropolitan area. Only qualified applicants that submit a resume with cover letter to -careers@televisionacademy.com -will be considered.Event Production -ManagerPosition is full-time, exempt, salary range $65,000 - $70,000 annually depending on experience, hybrid -(3 -days in office currently; -subject to change)Summary of PositionThe Event Production Manager will support all aspects of the various events that the department produces. Additionally, this role will be responsible for producing several smaller events throughout the year including monthly BOG dinner events, membership mixers, and various other events. Provides support with the booking process for FYC events including developing production timelines and working with clients on layouts. Serves as the primary contact for managing the booking process for third-party event rentals in the Theatre and Media Center. The role will manage many aspects of the pre-planning and pre-production for Academy-wide Activities as well as Peer Group Activities. These duties include but are not limited to venue logistics, invitations and email blasts, management of the RSVP lists, production meeting schedules, coordination and communication with vendors and processing invoices, and the reconciliation of event budgets. This role will be expected to interact and communicate effectively with internal and cross-functional teams including the creative process, coordination of facilities, deliverables for load in, event day and load out. This position will also support various Television Academy Foundation events when the Event Production is involved. -This role requires flexibility with a strong customer service focus.Duties and Responsibilities
                          • Manage small to midsize events directly produced by the Television Academy
                          • Manage and coordinate with various event vendors regarding logistics
                          • Tracking of Design Services requests and follow-up on marketing related details
                          • Manage VIP list, VIP seating and VIP communication
                          • Manage parking list and parking signage
                          • Communicate and confirm details with registration staff and assist with event check-in
                          • Manage various talent flow logistics including but not limited to tracking/management of talent/clip releases, show flow and coordination and collaboration with Talent Relations team
                          • Communicate event needs to Facilities and Day Porters
                          • Manage any green room talent needs including food and beverage and hair & make up
                          • Manage event reconciliation including but not limited to invoice tracking, budget updating, and all functions associated with event closeout
                          • Manage the booking process for Academy and third-party events from booking through to execution of the event including developing schedules and timelines
                          • Provide support and assistance as needed for all other events generated through the Event Production Department
                          • BA/BS degree or equivalency in directly related experience
                          • Minimum 3-5 years' in event or production related experience
                          • Excellent oral and written communication skills
                          • Ability to establish relationships and follow through on commitments and decisions
                          • Ability to think strategically, conceptually, and creatively
                          • Understanding of developing budgets and production timelines
                          • Ability to work collaboratively in an internal and external team environment
                          • Highly proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
                          • Strong organizational, time management and problem-solving skills
                          • Ability to work extended hours as required including nights and weekends
                            Personal and Professional Characteristics
                          • Positive attitude and responsive manner
                          • Flexibility amid changing priorities and assignments
                          • Ability to thrive in a fast-paced work environment
                          • Experience and/or exposure in the entertainment industry desired.
                            Disclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.Applicants must reside in the Los Angeles metropolitan area. Only qualified applicants that submit a resume with cover letter to -careers@televisionacademy.com -will be considered.Position is full-time, exempt, salary range $25/hour - $27/hour -depending on experience, hybrid -(3 -days in office currently; -subject to change)Summary of PositionThe Event Production Coordinator supports all aspects of the various events that the department produces and assists with the booking process for FYC and third-party rental events. Additionally, this role is also responsible for supporting the SVP Event Production and all other Event Production Staff on various event related duties. The role will coordinate many aspects of pre-production for Academy wide Activities and Peer Group Activities. This role supports and coordinates logistics associated with the overall Emmy logistics and Nominee Receptions throughout Emmy season. These duties include but are not limited to venue logistics associated with the events as well as the invitation process, email blasts, management of the RSVP lists, production meeting schedules, coordination and communication with vendors and processing invoices and assisting in the reconciliation of event budgets. The Coordinator will support the development of year-round events and will assist where needed on other events and activities. This role will be expected to interact and communicate effectively with internal and cross functional teams including the creative process, coordination of facilities deliverables for load in, event day and load out.This role will be expected to interact with resources from other Academy departments including Marketing, Membership, Awards and Operations and with the Academy Foundation. This role requires flexibility, a strong customer service focus and attention to detail.Duties and Responsibilities
                            • Coordinate with various event vendors regarding logistics
                            • Tracking of Design Services requests and follow up with marketing
                            • Manage VIP lists, VIP seating and VIP parking and signage
                            • Communicate and confirm details with registration staff and assist with event check-in
                            • Assist with tracking / management of talent / clip releases
                            • Print and distribute materials for production meeting
                            • Communicate event needs to Facilities and Day Porters
                            • Assist with the booking process for Academy and third-party events
                            • Support the process of booking films for Academy Screening Room program
                            • Upload event RSVP lists to the iPads
                            • Assist with event reconciliation including but not limited to invoice tracking, budget updating, and all functions associated with event close out
                            • Provide support and assistance as needed for all other events generated through the Event Production Department
                            • Minimum 2-4 years of related experience
                            • Excellent communication skills and possesses a strong ability to work with various teams of vendors and or internal departmental teams
                            • Ability to establish relationships and able to follow through on commitments and decisions
                            • Ability to think strategically, conceptually and creatively
                            • Basic understanding of developing budgets and production timelines
                            • Computer proficient, including Excel, Word, PowerPoint
                            • Strong customer service skills and focus on details
                            • Must be available to work nights and weekends
                            • Bachelor's degree or equivalency in directly related experienceDisclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.Applicants must reside in the Los Angeles metropolitan area. Only qualified applicants that submit a resume with cover letter to -careers@televisionacademy.com -will be considered.Digital Marketing TempPosition is temporary from mid-February to June 2023, hourly, non-exempt, $26/hourSummary of PositionThe Digital Marketing Temp supports the Marketing Team with varying priorities throughout For Your Consideration (FYC) and Emmy Awards season, including Digital Communications/Email Marketing and Social Media for both the Television Academy and the Television Academy Foundation.Essential Duties and ResponsibilitiesPrimary responsibilities of the Digital Marketing Temp during this period of time is FYC Communications, as well as Member Communications:
                              • Collect materials from email requestors (FYC partners, membership and event production staff) including approved copy and graphics for FYC event invitations and viewing reminders.
                              • Build emails using the program Informz.
                              • Work with supervisor on review process to clear copy with Marketing Department, requestor, and any other staff/departments involved; work directly with email requestors for sign off as well.
                              • Deploy FYC communications to voting members and targeted groups; update and adhere to the email schedule as determined by the Manager, Marketing and Digital Communication.Secondary responsibilities
                                • For the Foundation, writing/scheduling social media copy and scheduling posts surrounding Foundation events (for example, the College Television Seminar and Power of TV).
                                • Support the social media team with content capture and planning.
                                • Researching historical television data and facts, archival videos and photos housed within the Television Academy's data asset management tool, as well as social information (such as social media presence for talent and other Academy-specific coverage)
                                • Creating and editing graphics and video clips
                                • Copywriting and proofing
                                • Preparing asset toolkits for partner use
                                • Minimum 1-2 years of experience working in digital communications/marketing
                                • Familiarity with Informz or similar Email Marketing/HTML based web software
                                • Proficiency in Microsoft Office Suite and Google Suite
                                • Familiarity with iMIS or similar membership database software
                                • Familiarity with Photoshop preferred
                                • Skilled at writing clear, concise, and grammatically correct copy
                                • Detail-conscious and patient approach to tasks assigned
                                • Ability to follow written procedures precisely
                                • Ability to work well in a team and with a range of creative people
                                • Bachelor's degree and/or equivalent work experience requiredDesired Qualities
                                  • Entertainment industry experience preferred
                                  • Familiarity with current television shows and talent preferredApplicants must reside in the Los Angeles metropolitan area. Only qualified applicants that submit a resume with cover letter to -careers@televisionacademy.com -will be considered.Position is full-time, non-exempt, -$20 - $22 per hour -depending on experience, hybrid -(3 -days in office currently; -subject to change)Summary of PositionThe Administrative Assistant provides executive support to the Executive Director and the Foundation Chairman serving as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Executive Director. Serves as a liaison to the Board of Directors and senior management team of both the Foundation and Academy and assures the smooth operation of the Foundation office.Duties and Responsibilities
                                    • Completes a broad variety of administrative tasks for the Executive Director including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed meeting agendas, travel, food and venue coordination; maintaining and updating database of contacts.
                                    • Maintain and update financial, program and administrative dashboards.
                                    • Works closely and effectively with the Executive Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
                                    • Assures that supplies and materials needed for the Foundation office are ordered, in supply, and well organized.
                                    • Helps prepare agendas and materials for Foundation meetings and keeps office space in good order.
                                    • Works with the development team in coordinating the Executive Director's outreach activities.
                                    • Follows up on contacts made by the Executive Director and supports the cultivation of ongoing relationships.
                                    • Manages correspondence with current and prospective donors; and gifts to the Foundation.Special Requirements
                                      • Strong organizational skills that reflect ability to meet deadlines and perform and prioritize multiple tasks seamlessly with excellent attention to detail.
                                      • Creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.
                                      • Ability to provide a bridge for smooth communication between the Executive Director's office and internal Academy and Foundation departments; demonstrating ability to maintain credibility, trust and support with senior management staff.
                                      • Maintains discretion and confidentiality in relationships with all Board members.
                                      • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, sometimes with deadline pressures.
                                      • Ability to edit drafts for written communications to external stakeholders.
                                      • Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
                                      • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
                                      • Highly resourceful team-player, with the ability to also be extremely effective independently.
                                      • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of "customer service" and response.
                                      • Forward looking thinker, who actively seeks opportunities and proposes solutions..Education and Experience Requirements
                                        • 4+ plus years of experience supporting executives
                                        • Experience in the entertainment industry and specific knowledge about television preferred
                                        • Proficient in Microsoft Office, Adobe Acrobat Pro, Social Media web platforms, Zoom, Teams and SharePoint. Familiarity with relational database and donor management software a plus.Disclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.In lieu of a cover letter, please provide brief written responses to the following questions:
                                          • Please tell us briefly about your prior administrative experience and your non-profit experience (if any)
                                          • Are you proficient in recording executive meeting minutes?
                                          • What Interests you about a role with Television Academy Foundation?

Keywords: Academy of Television Arts & Sciences, Los Angeles , Event Production Manager, Executive , Los Angeles, California

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