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Office Administration Manager

Company: Pierce Brothers Valley Oaks
Location: Westlake Village
Posted on: April 10, 2021

Job Description:

Pierce Brothers Valley Oaks-Griffin Memorial Park
Located in Westlake Village, California isNOW HIRINGOffice Administration Manager
Pierce Brothers Valley Oaks-Griffin Memorial Park, Mortuary & Crematory has been serving Conejo Valley community since 1967!
Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.
JOB RESPONSIBILITIES
Direct supervision of two or more full time employees
In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
Assigns processing orders and controls storage inventory
Coordinates the completion and filing of various forms and reports; verifies accuracy
Administers local HR processes as applicable
Collaborates and supports all other departments within the business unit
Reviews time cards and administers corporate payroll policies and procedures
Facilitates vendor coordination and supervision
Pulls monthly reports for key performance indicators
Trains staff in processes and procedures
Processes expense reports and tracks Capital Expenditure Authorizations
Conducts Sarbanes Oxley (SOX) Audits
Assists Associates in ensuring all documentation is SOX compliant
Maintains vehicle records and licenses
Updates General Price Lists and approves contracts as necessary
Manages Alarm Systems including codes, working order, etc.
Monitors document retention policies and disposes of expired documents in a secure manner
Prepares customer statements
Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
Assures compliance with all company policies and procedures

MINIMUM REQUIREMENTS

Education
High school diploma or equivalent
Completion of a diploma training program at a college or technical school preferred
Experience
5 years of administrative management experience with a strong customer service focus
3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience
MS Project management and database software experience or equivalent
Knowledge, Skills and Abilities
Ability to multi task and set priorities
Ability to work flexible hours as needed
Ability to work with minimal supervision
Ability to display compassion and remain calm in stressful situations
Working knowledge of office equipment including, calculators, copiers, printers, and fax machines
Communication skills both orally and in writing
Customer service skills
Organizational and problem solving skills
Understands confidential matters and documen
Who we are. What we do
We are North America's largest provider of funeral, cremation and cemetery services. We are more than 20,000 dedicated individuals, who proudly serve our community, provide caring assistance to families in need, and honor veterans and public servants.
We operate under the umbrella of the Dignity Memorial network of 1,800 funeral homes and cemeteries. Dignity Memorial providers care for more than 300,000 families each year and understand the importance of thoughtful, personalized arrangements. For us, there is no greater responsibility than honoring and preserving the story of one's life.
"SCI" refers to Service Corporation International and its affiliates.
Equal Opportunity Employer, M/F/D/V


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Keywords: Pierce Brothers Valley Oaks, Los Angeles , Office Administration Manager, Executive , Westlake Village, California

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