Company: University of California - Los Angeles
Location: Los Angeles
Posted on: November 23, 2020
Requisition Number: 32885
Job Title: ADMINISTRATIVE ANALYST I, PRINCIPAL, SUPERVISOR
Working Title: Operations Manager
Salary: $5,325 - $10,533 monthly
Job Type: Career
Department Name: 1000-PHYSICS & ASTRONOMY
Department Website URL: https://www.pa.ucla.edu/
Job Summary Statement: Under the general supervision of the Chief
Administrative Officer (CAO), the Facilities Manager has primary
responsibility for management of facilities, building and
equipment, as well as the supervision of Research Storeroom and
Planetarium for the department of Physics & Astronomy. The
Department has 150,000+ square feet of space, primarily Knudsen
Hall and the Physics & Astronomy Building (PAB), as well as the
Planetarium (Math Sciences Building) and a portion of Kaplan Hall
(Division Mechanical Shop). Provide support to research and
teaching labs, as well as administrative and teaching space in both
buildings. Participate in the planning of space and anticipate
changing needs. Manage the design and oversight of renovation
projects and serve as departmental liaison to all areas outside of
the Department with regard to Facilities and renovation projects.
Serves as liaison to UCLA EH&S and Fire Marshal to ensure
laboratory and overall building compliance. Responsible for the
annual Space Inventory and Asset Management processes for an asset
total of $11M. Assist CAO in development of annual budgets for
functional areas. Plan for future space, equipment and budget
needs, by developing and analyzing reports for departmental space,
facilities and equipment. Responsible for facilities-related Sales
and Service operations (research store, nitrogen). Plan and
negotiate major equipment and furnishings purchases.
Percentage of Time: 100%
Shift Start: 8:00 am
Shift End: 5:00 pm
QUALIFICATIONS FOR POSITION
1. Proven supervisory skills sufficient to manage professional and
student staff, including staff selection and interview, employee
review and progressive discipline issues. Excellent working
knowledge of University personnel and payroll policies and
2. Knowledge of building management, including general knowledge of
facilities, security systems, research lab requirements and safety
protocol when dealing with chemical, biochemical or other hazardous
3. Ability to interact effectively with a diverse group of people
(architects, engineers, research faculty craftspeople, etc.) to
effect optimal results in solving facilities or building
4. Demonstrated skill in writing concise, logical and grammatically
correct reports, requests, etc.; skill in communicating effectively
both in writing and orally.
5. Ability to manage multi-fund budgets and provide strategic
planning for budget implementation. Skill in budget preparation and
presentation for a variety of constituents. Skill in development
and presentation of ad hoc budgetary and financial reports.
6. Ability to perform analyses of budgetary, financial, payroll and
personnel, and other data. Skill in development and presentation of
analyses using relational database and spreadsheet software.
7. Detailed knowledge of equipment management policies and
procedures; detailed knowledge of PAC, current NIH/NSF
funding/University regulations on procurement of goods, equipment
8. Ability to design traditional spaces and prepare written
specifications for projects.
9. Ability to manage complex relocation and/or renovation projects
and ensure the project is completed within the designated time
frame and within budgetary parameters.
10. Analytical ability to define problems accurately, identify
solutions, formulate logical and objective conclusions, recognize
alternatives and their implications and to take necessary and
11. Demonstrated ability to exercise discretion, tack and diplomacy
when dealing with sensitive or confidential issues.
12. Knowledge of University resources available to assist in
performance of duties (Facilities, Capital Programs, EH&S,
Radiation safety, equipment management, purchasing, etc.)
13. Ability to achieve consensus on projects or problems where
competing or conflicting priorities and goals may be operating.
14. Knowledge of emergency response procedures and ability to
coordinate and implement building-wide emergency response
15. Knowledge of customer service operations and techniques.
16. Knowledge of reprographic technology and business equipment
selection and purchasing. Ability to negotiate with vendors and
manufacturers' representatives. Excellent working knowledge of UCLA
purchasing policies and procedures.
17. Ability to work overtime and on weekends as needed
18. Demonstrated ability to safely operate a forklift to move
equipment and deliveries.
19. Ability to complete the Physics & Astronomy shop training
course for use of Physics Shop Equipment & Machinery.
20. Ability to stand, kneel, crawl, squat, bend, reach above
shoulder level, stoop and climb ladders; push, pull and lift up to
21. Demonstrable computer literacy sufficient to create and manage
databases and spreadsheets in addition to routine online
transactions (BruinBuy, TSR, FSRs).
22. Ability to define problems accurately, identify solutions,
formulate logical and objective conclusions, recognize alternatives
and their implications and take necessary action.
ADDITIONAL POSTING INFORMATION
Bargaining Unit: 99-Policy Covered
Application Deadline: 12-02-2020
External Posting Date:
Quicklink To Posting:
Number of Positions:
SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY
Conflict of Interest: N/A
Critical: Continued employment contingent upon completion of
satisfactory background investigation.
Driving Record: N/A
Certain positions funded by federal contracts/subcontracts requires
UCLA to notify job applicants that an E-Verify check will be
conducted and the successful candidate must pass the E-Verify
The University of California is an Equal Opportunity/Affirmative
Action Employer advancing inclusive excellence. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, age, protected veteran status, or
other protected categories covered by the UC nondiscrimination
policy. UC Nondiscrimination & Affirmative Action Policy
Please be advised that the final candidate recommended for hire
into a critical (or otherwise designated) position will be required
to successfully complete a background investigation. Any
convictions will be evaluated to determine if they directly relate
to the responsibilities and requirements of the position. Having a
conviction history will not automatically disqualify an applicant
from being considered for employment.
UCLA is a Tobacco-Free environment. For more information, please
view the policy at Tobacco-Free Campus Policy
Keywords: University of California - Los Angeles, Los Angeles , Operations Manager, Executive , Los Angeles, California
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