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Operations Manager

Company: University of California - Los Angeles
Location: Los Angeles
Posted on: November 23, 2020

Job Description:


Requisition Number: 32885


Working Title: Operations Manager

Salary: $5,325 - $10,533 monthly

Job Type: Career

Department Name: 1000-PHYSICS & ASTRONOMY

Department Website URL: https://www.pa.ucla.edu/

Job Summary Statement: Under the general supervision of the Chief Administrative Officer (CAO), the Facilities Manager has primary responsibility for management of facilities, building and equipment, as well as the supervision of Research Storeroom and Planetarium for the department of Physics & Astronomy. The Department has 150,000+ square feet of space, primarily Knudsen Hall and the Physics & Astronomy Building (PAB), as well as the Planetarium (Math Sciences Building) and a portion of Kaplan Hall (Division Mechanical Shop). Provide support to research and teaching labs, as well as administrative and teaching space in both buildings. Participate in the planning of space and anticipate changing needs. Manage the design and oversight of renovation projects and serve as departmental liaison to all areas outside of the Department with regard to Facilities and renovation projects. Serves as liaison to UCLA EH&S and Fire Marshal to ensure laboratory and overall building compliance. Responsible for the annual Space Inventory and Asset Management processes for an asset total of $11M. Assist CAO in development of annual budgets for functional areas. Plan for future space, equipment and budget needs, by developing and analyzing reports for departmental space, facilities and equipment. Responsible for facilities-related Sales and Service operations (research store, nitrogen). Plan and negotiate major equipment and furnishings purchases.

Percentage of Time: 100%

Shift Start: 8:00 am

Shift End: 5:00 pm


22 Records


1. Proven supervisory skills sufficient to manage professional and student staff, including staff selection and interview, employee review and progressive discipline issues. Excellent working knowledge of University personnel and payroll policies and procedures.

2. Knowledge of building management, including general knowledge of facilities, security systems, research lab requirements and safety protocol when dealing with chemical, biochemical or other hazardous materials/agents.

3. Ability to interact effectively with a diverse group of people (architects, engineers, research faculty craftspeople, etc.) to effect optimal results in solving facilities or building problems.

4. Demonstrated skill in writing concise, logical and grammatically correct reports, requests, etc.; skill in communicating effectively both in writing and orally.

5. Ability to manage multi-fund budgets and provide strategic planning for budget implementation. Skill in budget preparation and presentation for a variety of constituents. Skill in development and presentation of ad hoc budgetary and financial reports.

6. Ability to perform analyses of budgetary, financial, payroll and personnel, and other data. Skill in development and presentation of analyses using relational database and spreadsheet software.

7. Detailed knowledge of equipment management policies and procedures; detailed knowledge of PAC, current NIH/NSF funding/University regulations on procurement of goods, equipment and services.

8. Ability to design traditional spaces and prepare written specifications for projects.

9. Ability to manage complex relocation and/or renovation projects and ensure the project is completed within the designated time frame and within budgetary parameters.

10. Analytical ability to define problems accurately, identify solutions, formulate logical and objective conclusions, recognize alternatives and their implications and to take necessary and appropriate action.

11. Demonstrated ability to exercise discretion, tack and diplomacy when dealing with sensitive or confidential issues.

12. Knowledge of University resources available to assist in performance of duties (Facilities, Capital Programs, EH&S, Radiation safety, equipment management, purchasing, etc.)

13. Ability to achieve consensus on projects or problems where competing or conflicting priorities and goals may be operating.

14. Knowledge of emergency response procedures and ability to coordinate and implement building-wide emergency response plans.

15. Knowledge of customer service operations and techniques.

16. Knowledge of reprographic technology and business equipment selection and purchasing. Ability to negotiate with vendors and manufacturers' representatives. Excellent working knowledge of UCLA purchasing policies and procedures.

17. Ability to work overtime and on weekends as needed (infrequent).

18. Demonstrated ability to safely operate a forklift to move equipment and deliveries.

19. Ability to complete the Physics & Astronomy shop training course for use of Physics Shop Equipment & Machinery.

20. Ability to stand, kneel, crawl, squat, bend, reach above shoulder level, stoop and climb ladders; push, pull and lift up to 50 pounds.

21. Demonstrable computer literacy sufficient to create and manage databases and spreadsheets in addition to routine online transactions (BruinBuy, TSR, FSRs).

22. Ability to define problems accurately, identify solutions, formulate logical and objective conclusions, recognize alternatives and their implications and take necessary action.


Bargaining Unit: 99-Policy Covered

Application Deadline: 12-02-2020

External Posting Date:

Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central*quickFind=79552

Special Instructions:

Contact information:

Number of Positions:


Conflict of Interest: N/A

Critical: Continued employment contingent upon completion of satisfactory background investigation.

Driving Record: N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force

Keywords: University of California - Los Angeles, Los Angeles , Operations Manager, Executive , Los Angeles, California

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