Early Education Coordinator

Company: ModernHR
Location: Culver City
Posted on: May 28, 2023

Job Description:

JOB SUMMARYThe Early Education (EE) Coordinator provides administrative support to the Head of Educational Excellence in service of Allies' comprehensive early education programs; provides general clerical support; supports Agency needs, with a focus on Early Education operations; and directly supervises Early Education Center maintenance/facilities team.ESSENTIAL JOB DUTIESTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.GeneralWorks closely with Head of Educational Excellence to support Early Education program needsCoordinates supply orders for the Early Education program for office supplies, equipment, and materialsSolicits vendor bids as needed, providing timely and clear information to Head of Educational ExcellenceAcquires, distribute and stores supplies; maintains inventory of general office suppliesPerforms a variety of clerical tasks including data input, faxing, filing, copying, running errands, assembling and labeling files/binders, form completion and document revisionAnswers, screens and directs incoming calls as needed. Ensures clients calling in reach the appropriate staff member and/or external partner agency to help address their need. Track referral calls if requiredDirects and provide tailored information to visitors and parents as neededAssists with organizing events, including but not limited to reserving conference space; creating flyers; printing sign-up sheets and assembling participant packetsPrepares letters and mailings for the Early education program as assignedMaintains confidentiality and appropriate boundaries with all familiesIs punctual, present, and professional during work hoursSupports with the acceptance of enrollment and recruitment applications and forward as appropriateHelps track and complete paperwork required for billingParticipates in meetings or on committees as assignedAssist with general organizational or computer-based projectsAssist with file review in preparation for audits as neededCreates and continually assesses effectiveness of systems to ensure that work orders are completed in a timely and efficient mannerOversees orderliness and neatness in the work rooms, children's library and other common areasEnsures timely responses to building/classroom facilities requestsEnsures all monthly and annual safety checks (professional and in house) are complete, as well as follow up work orders as neededMaintain safety of Allies vehiclesEnsure annual playground inspection by professional is completed Monitors the facility to ensure that it remains safe, secure, and well-maintainedMaintains inspection logs for fire, alarm and pest control.Staff must believe in and act in accordance with both the Agency's and the program's mission statementsIn accordance with our "team" philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.Facilities/MaintenanceEE Coordinator is the Integrated Pest Management (IPM) Coordinator for the centerIPM will ensure annual notices are given to parents regarding pesticides used onsite and annual report are provided to California Department of Pesticide Regulation (DPR)Maintains up to date Material Safety Data Sheets (MSDS) for the centerSupervisionDirectly supervises Early Education Center maintenance teamConducts monthly supervision with Early Education Center maintenance team, group and individualCreate and maintain agenda and notes for supervision meetingsStaff must believe in and act in accordance with both the Agency's and the program's mission statementIn accordance with our "team" philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.QUALIFICATIONS & EDUCATION:High school diploma or equivalent required; AA/BA preferredBilingual in English/Spanish - speaking and in writing requiredKnowledge of administrative and clerical proceduresKnowledge of computer and relevant software applicationsKnowledge of customer service principles and practices; customer service-orientedPleasant, professional speaking manner on the phone and office experienceProfessional personal presentationAbility to effectively organize and planSelf-starter; detail orientedDependable and reliableAble to thrive in a fast-paced environmentPassionate about learning and possesses curiosity about issues affecting children and familiesAll employees, regardless of position, serve as role models for children and families who are served by our agency.In accordance with our "team" philosophy, the person filling this position may be required to carry out or assist with other tasks in addition to the duties listed on this job description.Staff must believe in and act in accordance with both the Agency's and the program's mission/vision statements, adopted theoretical frameworks, and philosophy.Fingerprint background clearance (DOJ, FBI & Child Abuse Clearance Index), or approved exemptionSuccessful completion of pre-employment physical, PPD test/risk assessment, proof of Covid-19 vaccination + booster, immunizations for pertussis, measles and influenza (can decline)Class "C" driver's license, proof of insurance, a safety record acceptable to CAA, and reliable transportation requiredFull Benefits Package offered including:Competitive pay100% employer contribution to: Health - Kaiser or Anthem, Dental, Vision401k retirement plan with employer matchEmployee Assistance ProgramProfessional Development12 paid holidays, sick leave, vacation, and 2 personal days for anniversary of employment and birthdayOpportunities for growth and advancementInitial and ongoing training/mentorship to all employeesAllies for Every Child actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences is essential to our organization's effectiveness, and allows us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, disability, geography, socio-economic status and other unique attributes that make us who we are.PDN-976eafd1-f2c8-4843-a967-09a05186802c

Keywords: ModernHR, Los Angeles , Early Education Coordinator, Education / Teaching , Culver City, California