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Marketing Communications FW-Associate Support_USD

Company: Mindlance
Location: West Hollywood
Posted on: November 26, 2022

Job Description:

Job DescriptionJob Title: Executive AssistantLocation - LA onsite 3days/weekDuration - 1yrPosition SummaryProvide high level executive administrative support the President, OWN including extremely heavyschedule and travel management, expense reports, sensitive communications, and acting as liaisonto top executives both internally and externally.The Executive Assistant will partner closely with the Operations Specialist to ensure seamlesssupport for the President, OWN.Responsibilities:Maintain a complex and extremely detailed calendarAbility to prioritize meeting requests and related logisticsHandle a high-volume of emailsCoordinate complex senior level internal/external meetingsDraft correspondenceCoordinate high volume of domestic travel arrangementsBook travel including flights, hotels, transportation, restaurants.Maintain OOTP travel databaseProcess monthly expense reports using ConcurProcess invoices and purchase ordersTrack and process various subscriptions, Boards and association duesResearch and order giftsOrder catering for in office lunchesInteract with high-level business leaders in a professional and effective mannerMaintain office supplies for OOTPAssist with cross departmental projects on an as needed basis.Assist with special projects, research and compiling information as neededAssist with company wide eventsSend out multiple reminders dailyMaintain database for OOTPSkills:Have to be able to multitask and prioritize needs and have a strong sense of follow-through.Have excellent attention to detail and very strong organisational skillsHave strong interpersonal skills while understanding the importance of maintainingconfidentialityAct as an liaison between executives and various guestsExcellent listening and communication skillsExperience with Google workspaceRequirementsCollaborative team player.Excellent administrative, critical reasoning, and problem-solving skills.Must have significant experience and demonstrated competency in providing senior executiveadministrative assistance (5+ years' experience preferred)Experience supporting a high-level executive in Media or a related field.Detailed & process orientedThrive in high energy, high profile, positive, proactive, deadline driven, results oriented, clientservice, dynamic, and attention to detail environment.Must demonstrate confidentiality and flexibility in accepting new and changing responsibilities.Excellent written and verbal communications skillsStrong interpersonal and diplomatic skillsExcellent time management skills- prioritize competing deadlines in a fast-paced environmentSelf-motivated, resourceful, collaborative, and a demonstrated ability to take the initiativeExcellent work ethic and eagerness to learnProficient with researching and compiling data, reports and presentations for executivesDiscreet and protect highly sensitive/confidential informationProficient computer skills and knowledge of Microsoft Office (Word, Excel, Outlook, andPowerPoint)Ability to travel when neededMust have the legal right to work in the United StatesLos Angeles, California, LA, CAEEO Statement: We will consider for employment all qualified applicants, including those withcriminal histories, in a manner consistent with the requirements of applicable state and local laws,including but not limited to all local Fair Chance Ordinances.

Keywords: Mindlance, Los Angeles , Marketing Communications FW-Associate Support_USD, Advertising , West Hollywood, California

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