Office Assistant

Company: Visiting Angels
Location: Los Angeles
Posted on: September 21, 2023

Job Description:

The Office Assistant is a key member of the office staff that provides support to allow for efficient operation of the office functions. The Office Assistant reports directly to the Executive Director PRINCIPAL ACCOUNTABILITIES: - - - - - - - - - Maintain care plans in operational software. - - - - - - - - - Communicate client and caregiver information upon request. - - - - - - - - - Run, verify and deliver via email all client schedules based on weekly changes. - - - - - - - - - Email monthly approved schedule to all clients. - - - - - - - - - Maintain timekeeping system which may include and not limited to confirming time sheets, follow up on caregiver time punches, validating and investigate missed or late punches. - - - - - - - - - Assist in marketing effort by delivering pamphlets to specified sources. - - - - - - - - - Set and implement plans for networking in local community. - - - - - - - - - Create and maintain assessment and new hire packets. - - - - - - - - - Process all applications paperwork including and not limited to check references, collect all pertinent paperwork and enter into operational software. - - - - - - - - - Track and maintain various metrics for caregivers, clients and general business performance. - - - - - - - - - Schedule interviews for potential employees with appropriate supervisor. - - - - - - - - - Ensure TB tests are obtained upon hire and annual testing records maintained. - - - - - - - - - Organize and maintains hard copy and electronic file systems in compliance with policies and regulations. - - - - - - - - - Timely copying and filing of appropriate caregiver and client documentation. - - - - - - - - - Maintain absolute confidentiality of all information pertaining to employees, clients and client's family members. - - - - - - - - - Perform general clerical duties - correspondence, copying, filing, and distribution. - - - - - - - - - Handles incoming and outgoing mail. - - - - - - - - - Answer the telephone and greet the public as needed. - - - - - - - - - Demonstrate dependability. - - - - - - - - - Support business in assigned project based work. - - - - - - - - - Greets office visitors, handling their needs. - - - - - - - - - Maintain positive relationships with all clients and referral sources. - - - - - - - - - - Maintain and order office supplies, as needed. - - - - - - - - - Perform other functions as deemed appropriate by the management team.

Keywords: Visiting Angels, Los Angeles , Office Assistant, Administration, Clerical , Los Angeles, California