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Company: Charles R. Drew University of Medicine and Science
Location: Los Angeles
Posted on: June 26, 2022

Job Description:

Position Information

Posting Number 00656

Title Receptionist

Position Number 4015

Job Summary

Under direct supervision of the Dean, and the Executive Assistant, the Receptionist performs varied standard and advanced clerical duties providing administrative support to the MMDSON .

Essential Duties

  • Handles inquiries (via phone, email, walk-in & online);
  • Maintain a cordial and inviting atmosphere for students and the public at the MMDSON front desk reception area.
  • Type correspondence, reports, memorandum, and special projects for the Dean and MMDSON as requested.
  • Process department payment to vendors using electronic financial system (Ex. Erequester)
  • Compose letters and memorandum from dictation, verbal direction, or from knowledge of University Policy or Procedures.
  • Receive, handle and transfer phone calls in a prompt and courteous fashion.
  • Take accurate messages and deliver them promptly.
  • Prepare materials and collect information for departmental meetings, conferences, and reports.
  • Assists in coordinating special events.
  • Collects and distributes incoming and outgoing mail.
  • Maintains MMDSON general office supplies.
  • Perform other related clerical and administrative support functions.

    Required Qualifications
    • Regionally accredited Associates or Bachelor's degree in a related field
    • Previous experience with student services preferred
    • Three (3) years of experience or more working in higher education.

      Minimum Requirements
      • PC literate with the ability to utilize the entire MS Office platform, including Word, Excel.
      • Ability to type 40 wpm
      • Ability to gather data, compile information, and prepare reports.
      • Excellent oral and written communication skills.
      • A background in customer service and basic knowledge of coordinating and scheduling.
      • Good judgment, problem-solving and excellent interpersonal and relationship-building skills.
      • Strong attention to detail, with the ability to learn new procedures quickly, with accuracy and consistency in follow-up.
      • Good organizational skills.
      • Ability to multi-task and prioritize so that deadlines are met in a timely and accurate manner.

        Special Requirements

        Preferred Qualifications

        COVID -19 Vaccination: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. Accordingly, CDU will require COVID -19 vaccinations for all University students, faculty, and staff subject to limited exceptions and exemptions. The University vaccine requirement has been implemented consistent with federal and state law related to medical exemptions for students, faculty, and staff. Requests for disability and religious accommodations from faculty and staff will be evaluated consistent with the law and University policies and procedures.

        FLSA Non-Exempt

        Category Full Time


        Number of Vacancies 1

        Posting Detail Information

        EEO Statement

        Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

        Fair Chance Statement

        Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.

        Open Date 06/16/2022

        Close Date

        Open Until Filled (overrides close date if active) Yes

        Special Instructions to Applicants

        Hiring for the beginning of the summer semester - June 2022

Keywords: Charles R. Drew University of Medicine and Science, Los Angeles , Receptionist, Administration, Clerical , Los Angeles, California

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