LosAngelesRecruiter Since 2001
the smart solution for Los Angeles jobs

Receptionist

Company: Simpson Thacher & Bartlett LLP
Location: Los Angeles
Posted on: May 17, 2022

Job Description:

Job DescriptionDescription/Job SummaryThe Receptionist Level I is responsible for answering incoming telephone calls, processing requests for transportation, phone assistance and document transmissions, and greeting a moderate volume of visitors.Responsibilities/Duties

  • Answer up to 50 incoming telephone lines in a timely, friendly, professional manner; record messages with accuracy and appropriately handle or refer questions and requests
  • Assist with placing international calls, conference calls, and paging
  • Greet people entering establishment, determine nature and purpose of visit and direct to specific destination, ensuring all visitors receive a professional and courteous welcome
  • Identify Partners and Directors by name and facial recognition in order to provide them with immediate responses and updates
  • Update arrivals and departures of attorneys and management personnel in Leave Phone Message system and visitors in the Escort Register
  • Monitor incoming fax queues and route to correct recipients
  • Transmit PDF scans and faxes
  • Troubleshoot and test fax transmissions for various locations
  • Process transportation requests for visitors and staff; issue confirmation emails to requestor
  • Follow daily assignment schedule to ensure reception coverage on multiple floors and various locations
  • Perform other duties as assignedRequired Skills
    • Ability to communicate in a clear and professional manner
    • 2 to 4 years of relevant experience required
    • Strong telephone etiquette and customer service abilities
    • Attention to detail; ability to take and distribute accurate and clear messages both verbally and in writing
    • Strong organizational and multi-tasking skills with the ability to adjust as per the changing environments
    • Demonstrate enthusiasm and attentiveness
    • Basic math skills: add, subtract, multiply, and dividePreferred Skills
      • Basic knowledge of MS Outlook and Word required; basic knowledge of Excel and PowerPoint preferred
      • Ability to type 30 wpm; 50 wpm preferredRequired Education
        • High School Diploma or equivalent Preferred Education
          • Associate's Degree in Business or Communications preferred
          • Professional certification in customer service or administration preferred

Keywords: Simpson Thacher & Bartlett LLP, Los Angeles , Receptionist, Administration, Clerical , Los Angeles, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Los Angeles RSS job feeds