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Office Manager

Company: Kelly Wearstler
Location: Los Angeles
Posted on: January 16, 2022

Job Description:

Job Description Kelly Wearstler is seeking a highly motivated Office Manager with a minimum of five years experience in the field. The position will be in charge of overall office management, HR and supporting senior management with administrative assistance. Candidate ideally should have working knowledge of a professional architectural, interior design or creative services firm, experience working with HR and billing software. We are seeking someone who is self-motivated, extremely organized and has strong communication skills. Candidate must be comfortable in a small office environment and understand they play a key role in helping to maintain a collaborative and engaging work culture.
General Office Management

  • Oversee all IT tech support including managing software accounts, subscription and purchases
  • Assist with new business development including coordinating project proposals
  • Assist Ownership and Controller with preparing and tracking project schedules, budgets, and billing
  • Reception: professionally and pleasantly answer phones, greet staff, clients, guests, all mail/supply delivery personnel, vendors and solicitors
  • Maintain overall tone, appearance and tidiness of studio daily
  • Manage incoming and outgoing mail daily, including shipment preparation
  • Manage and maintain studio calendar; organize meetings and events
  • Organize and participate in office meetings, conference calls and events as requested
  • Keep supplies stocked by tracking inventory and ordering office/kitchen supplies as needed
  • Primary contact for property questions and issues, including maintenance and repair work
  • Maintain office records, files, plans, and equipment; general troubleshooting and coordinating service calls as needed
  • Take on special projects and additional duties as requested
    Human Resources
    • Develop and execute all employee related programs and HR policies
    • Manage hiring and onboarding of new employees
    • Process payroll, including timesheets and PTO
    • Maintain employee records
    • Stay up to date on California labor laws
    • Address employees' queries regarding office management issues (e.g., stationary, hardware)
      • Five-plus years related experience
      • Proficiency with Microsoft Office (Outlook, Word, Excel, Powerpoint) required
      • Excellent written and verbal communication skills required
      • Experience using Adobe InDesign preferred
      • Professional, discreet and courteous with the ability to multi-task in a fast-paced environment
      • Outstanding organizational skills: ability to prioritize, to see and understand the big picture while also paying attention to the details

Keywords: Kelly Wearstler, Los Angeles , Office Manager, Administration, Clerical , Los Angeles, California

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