Administrative Assistant

Company: CIM Group
Location: Los Angeles
Posted on: November 22, 2021

Job Description:

To provide administrative support to the assigned department. ESSENTIAL FUNCTIONS: * Making and/or coordinating travel arrangements including but not limited to; booking flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. * Manage calendars including but not limited to; scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for various staff members and sending out meeting requests on their behalf. * Prepare and process expense reports for department staff members. * Create and update projects in SalesForce. * Research projects for the Investment team using CoStar, RCA, Acris and other databases. * Processing of invoices related to departmental expenses including but not limited to; setting up vendors, ensuring the appropriate insurance coverage is obtained and submitted, tracking payments in system to ensure timely payments, verifying invoice amount is within budget and in compliance with contract or agreement. * Sort and distribute incoming mail to department staff members, forward misdirected mail to the appropriate party. * Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company. * Set up and maintenance of departmental and/or management files according to established criteria related to; contracts, documents, correspondence, agreements, reports, etc. EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.) * Bachelor's degree or equivalent work experience plus a minimum of 2 years experience in an administrative role, preferably in a private equity company or investment banking * Proficient with Microsoft Office including Outlook, Word, Excel and PowerPoint required. * Proficient with document management/storage software such as SharePoint and Salesforce required. * Experience with accounts payable software such as Nexus Payables desirable. * Proficient with office equipment such as printers, copiers, scanners, mail metering machines. CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid. If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.

Keywords: CIM Group, Los Angeles , Administrative Assistant, Administration, Clerical , Los Angeles, California