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Administrative Supervisor

Company: United American Indian Involvement (UAII)
Location: Los Angeles
Posted on: November 22, 2021

Job Description:

Job Location: Los Angeles, CA 90026

Reports to (title): Vice President of Behavioral Health

Department: Seven Generations


Working title: Administrative Supervisor

Classification: Exempt

Salary Range: $60,000-$75,000 annually

Status: Regular

Hours/Week: 20-40 per week

Effective Date: November 2021

Type of Position: Part-time/Full-time

Revised Date: November 2021

Position Summary

The Administrative Supervisor is part of a multi-disciplinary team that provides comprehensive behavioral health treatment. The Administrative Supervisor handles all referrals, client assignments, referral reports, follow up with clients and referral sources, and manages access to care.

Essential Duties, Functions & Responsibilities

  • Support Director in administrative referral functions
  • Participate in program team meetings when needed
  • Handle all referrals for all programs and completes referral reports
  • Follow up with clients and referral sources
  • Assign clients and manages access to care
  • Maintain strict confidentiality of client and personnel information
  • Enter data into specific databases, ensuring that entry is accurate and timely
  • Provide follow up service to clients in a manner, which respects their basic human rights and guarantees a fair and equal process to resolve all denial of care conflict
  • File paperwork and documents
  • Attend all staff meetings and departmental and agency events as required by Director
  • Keep Director well informed regarding activities, pending issues and potential problems
  • Adhere to agency policies and procedures and advances the goals of UAII in a manner that embodies the agency's philosophy
  • Other duties as assigned or required administrative functions assigned by the Director
    Experience & Qualifications

    • Minimum five-year clinical experience working with multiple-problem families
    • (e.g. unemployment, poverty, substance abuse, homelessness, etc.).
    • 3 years of experience managing programs.
    • 2 years of experience Supervising staff.
    • Strong interest in providing community based, culturally relevant services.
    • Responsible and able to exercise a high level of judgment, accept supervision, and exercise a
    • high level of accuracy and organization; maintain strict confidentiality; and communicate
    • and deal effectively with people in a professional and courteous manner.
    • Responsible and able to comply with all applicable federal, state, or municipal laws, statues,
    • or ordinances.
      Required Education
      • LMFT, LCSW or PhD/PsyD in psychology from an accredited graduate program
        • Clinical License
          • Maintain strict confidentiality of client and personnel information adhering to HIPPA, professional codes of conduct, State of CA regulations, Privacy Act, and UAII policies and procedures
          • This position has access to sensitive information, and a breach in confidentiality will be grounds for disciplinary action up to and including immediate termination
            Communication/ Interpersonal Skills
            • Communicate and deal effectively with people in a professional and courteous manner verbally and in writing
            • Proficient in English
              Technology Skills
              • Demonstrable experience handling a multi-line phone system, Microsoft Word, Excel, Outlook
              • Demonstrable skills using photocopier, fax machine, computer
                Other Skills
                • Available and willing to travel as needed
                • Available to work evening and weekend hours as needed
                • Maintains personal responsibility for maintaining a valid licensure and for ensuring timely completion of appropriate Continuing Education Units for renewal of license
                  POSITION PREFERENCES
                  • Knowledge of Indian Self-Determination and Education Assistance Act (Public Law 93-638)
                  • Experience working with the American Indian community
                    WORK ENVIRONMENT

                    Work environment: The work environment characteristics described here represent those employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate.

                    Physical demands: The physical demands described here represent those that an employee must meet to perform the primary functions of this job successfully. While performing the duties of this job, the employee is required to stand, walk frequently, sit, bend, twist, talk, and hear. There are prolonged periods of sitting, keyboarding, reading, as well as driving or riding in transport vehicles. The employee must occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with staff and vendors.

                    UAII will make any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities if it can do so without undue hardship.

                    Mental demands: There are several deadlines associated with this position. The employee must also multi-task and interact with various people on various and, at times, complex issues.


                    (UAII) Are Expected To Conform To The Following

                    In the performance of their respective tasks and duties, all employees of United American Involvement, Inc.
                    • Uphold all principles of confidentiality and patient care to the fullest extent
                    • Meet or exceed the performance standards as set by your supervisor
                    • Interact in an honest, trustworthy, and dependable manner with clients, employees, and vendors
                    • Possess cultural awareness and sensitivity
                    • Adhere to all professional and ethical behavior standards as outlined in UAII's Employee Handbook

                      United American Indian Involvement, Inc. (UAII) provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

                      UAII abides by the mandates of the ADEA and the Fair Employment Housing and Housing Act (FEHA)-protecting individuals 40 years and older-and considers age a non-merit factor in all employment decisions and considerations.

                      UAII abides by the mandates of the ADA and FEHA and considers disability a non-merit factor in all employment decisions and considerations. Furthermore, UAII will make any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities if it can do so without undue hardship. Applicants and employees may request accommodations for a disability at any time in the application process or during employment.

                      This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

                      Other Employment Requirements
                      • Eligibility to work in the US
                      • Fingerprint clearance
                      • Annual negative TB test result on file
                      • Pass a post-offer drug test
                      • Maintain a valid CA driver's license if driving for the company
                      • Maintain auto insurance coverage if driving for the company
                      • Prove vaccination status against COVID-19

                        UAII offers a comprehensive and robust benefits package that includes:
                        • Medical, Dental, Vision
                        • Company-paid Short-Term & Long-Term Disability
                        • Company-paid Basic Life Insurance and AD&D
                        • FSA Medical and Dependent Care
                        • 403(b) Retirement Plan with Employer Match
                        • Aflac
                        • LegalShield
                        • TotalCare Employee Assistance Program
                        • 10 Vacation Days (first year)
                        • 12 Paid Holidays
                        • 3 Personal Days
                        • 7 Sick Days
                        • Bereavement and Jury Duty paid leave
                        • Wellness Program
                          Disclaimer: This position description has been designed to indicate the general nature and work performance of employees in this position. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. Employees will be asked to perform other duties as needed.

                          Salary: $60,000 - $75,000 Annual

                          Bonus/Commission: No

Keywords: United American Indian Involvement (UAII), Los Angeles , Administrative Supervisor, Administration, Clerical , Los Angeles, California

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