Office Manager
Company: ROSEWOOD Creative
Location: Los Angeles
Posted on: February 24, 2021
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Job Description:
Now Hiring Office Manager (Part-Time / Los Angeles, CA)ROSEWOOD
is looking for an enthusiastic, professional, detail-oriented and
self-motivated Office Manager to oversee daily office functions, as
well as provide administrative support to the Operations Director.
If you're a great communicator and problem solver who is extremely
organized and has a positive attitude, this job is for you. The
Office Manager will ensure the office runs smoothly at all times,
while also proactively taking steps to improve day-to-day functions
and efficiencies within the company. While this role primarily
centers around the office, it does occasionally cross into other
projects that require additional time and extreme discretion. As
you work to complete tasks, attention to detail, discretion and
efficiency are key.Responsibilities* Engage and manage facility
contacts and vendors, including building management, cleaners,
landscapers, deliveries, and security.* Ensure that all items are
invoiced and paid on time.* Proactively and reactively resolve
situations that require building maintenance/repairs.* Develop
office policies and procedures, and ensure they are implemented
appropriately.* Assist in preparation and coordination of team
meetings, celebrations, and other cultural events and activities.*
Sign for and distribute incoming mail & packages.* Assist with
shipping and receiving logistics.* Identify opportunities for
process and office management improvements, and design and
implement new systems.* Keep the office clean, always.* Manage and
maintain the office equipment inventory system, overseeing
equipment distribution check-in/check-out process.* Ensure each
team member, current or new, has the appropriate equipment needed
to fulfill their job.* Monitor company email inboxes and
disseminate information and requests accordingly.* Support new hire
onboarding process, including setup of desk and equipment, welcome
kit, key cards, alarm codes, business cards, credit cards, and so
on.* Assist with job postings and interview scheduling.* Support
scheduling, coordination and execution of internal team meetings.*
Maintain an exceptional state of organization and order around the
office.* Plan and coordinate travel for leadership team members and
co-workers as needed.* Support the Leadership Team with a variety
of special projects and administrative functions.Requirements* 2-5
years of facilities and/or office management experience in an
agency environment.* Outstanding written and verbal communication
skills.* Strong ability to thrive in a collaborative agency
environment.* Meticulous attention to detail is a must.* Ability to
successfully organize, prioritize and balance multiple projects,
tasks and requests under tight deadlines.* Ability to bustle about,
bend, squat and lift up to 30 pounds.* Proficient in Google Suite,
Adobe Acrobat DC, MS Office, Keynote, and Pages* Reliable
responsive, available, and present.* Organized strong
prioritization skills with an affinity for multitasking.*
Self-motivated always looking for ways to do something better;
forward thinking planner.* Autonomous self-motivated, scrappy, and
able to operate with little to no direction.* Problem-solver whip
smart and able to pick up knowledge fast and on-the-go.*
Trustworthy Honest, reliable and trusted with sensitive
information.* Go-getter strong desire to work in a rapidly growing
environment and wear many hats with a "do whatever it takes,"
attitude.* Team Player A passion for working in a fast-paced
environment with enthusiastic Teammates.Benefits* Paid Vacation*
Sick Time* Paid Holidays* Medical, Dental, Vision* Company matching
401K* Cell phone and Wellness Reimbursements * This organization
participates in e-Verify.
Keywords: ROSEWOOD Creative, Los Angeles , Office Manager, Administration, Clerical , Los Angeles, California
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