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Director of Finance & Administration

Company: Western Bagel Baking Corp
Location: Van Nuys
Posted on: June 9, 2024

Job Description:

The Director of Finance and Administration will play a critical role in partnering with senior leadership, and be a strategic thought-partner as Western Bagel continues to grow. This is a tremendous opportunity for a finance and operations leader to contribute to the overall strategic goals and strengthen the internal competence of a well-respected organization.The successful candidate will be a hands-on and participative manager and will lead and develop multiple internal teams to support the following areas: Finance & Accounting, 401(k) administration, Budgeting, Business Planning & Forecasting, Insurance and Risk, Union Relations, Human Resources, Administration, and IT.Reports To:President and Vice President of OperationsKey Responsibilities:Financial & Accounting Management:

  • Collaborate with accounting team to prepare, analyze and present financial reports accurately and timely; communicate monthly and annual financial statements to upper management; collate financial reporting materials for management and the bank.
  • Collaborate and oversee the accounting team to complete the month-end close, monthly and year-to-date financial statements.
  • Support accounting operations, including billing, A/R, A/P, GL, inventory accounting, and revenue recognition.
  • Maintain weekly cash flow and forecasting.
  • Collaborate with the outside CPA for the annual financial statements review.
  • Maintain support for bi-annual sales tax audits.
  • Approve purchase orders and implement internal controls as needed.
  • Lead the annual budgeting and planning process; work with department heads to monitor budgets and expenses.
  • Ensure compliance with bank covenants.
  • Administer and review all financial plans and budgets; monitor progress and changes, keeping senior leadership informed of the organization's financial status.401(k) Account Management:
    • Manage 401(k) administration, compliance, and annual audits.
    • Manage the annual Baker's Union pension audit.Bank Liaison:
      • Act as the primary point of contact with the company's bank, managing banking relationships and provide reports as requested.
      • Oversee cash management, including monitoring cash flow and liquidity.Maintain banking relationshipsExecutive & Administrative Services:
        • Provide strategic solutions and problem-solving for special projects as requested.
        • Manage and oversee policies related to outside vendors for payroll services, 401(k) investments, and legal services.
        • Stay updated on legislation affecting the company; create executive management summaries, present strategies to executives, and create approved policies and procedures for company-wide implementation.
        • Implement and maintain contract management.
        • Work closely and transparently with all external partners, including third-party vendors and consultants.
        • Collaborate with other departments to achieve organizational goals by providing process improvements, technology recommendations, tools, and resources as approved by senior management.
        • Provide high-level administrative support to the CEO and VP, including meeting coordination and the preparation of reports and presentations.Insurance & Risk Assessment:
          • Work with insurance brokers to complete insurance applications, renewals, claims, and annual audits (including health, property, liability, business, and workers' compensation).
          • Ensure timely filing and resolution of claims and maintain accurate records.Union Relations:
            • Work with union representatives to negotiate labor contracts, resolve disputes, and ensure compliance with collective bargaining agreements.
            • Act as the company's representative in union meetings and negotiations.Human Resources Management:
              • Oversee all HR functions, including recruitment, onboarding, employee relations, safety, performance management, and compliance with labor laws and regulations.
              • Provide strategic HR consulting to align HR initiatives with business goals.
              • Further develop the company's human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
              • Work with legal counsel as necessary to resolve legal issues; provide summaries and strategies to the CEO and VP.
              • Oversee and consult with the HR Manager on employee relations and investigations.
              • Manage Workers' Compensation claims and investigations with the goal of lowering the modification rate.
              • Support the safety team in conducting investigations and provide training for all employees.
              • Oversee the establishment and management of a comprehensive training program to educate employees on staff tools, policies, and procedures.
              • Create and update the annual Safety Calendar.
              • Oversee the implementation of annual Employee Handbook revisions in English and Spanish.Sales Order Department Oversight:
                • Support the sales order department to ensure the accurate and timely processing of sales orders.
                • Implement process improvements to enhance order management efficiency and customer satisfaction.Information Technology & Administration:
                  • Work with outside vendors to manage technology implementation and security.
                  • Communicate processes and protocols for technology support to employees.
                  • Oversee all technology-related hardware and software services, including computers, printers, scanners, phones, faxes, and Microsoft software Qualifications:
                    • Bachelor's degree in Finance, Accounting, Business Administration, or a related field; MBA or CPA preferred.
                    • At least 7-10 years of experience in finance and administration, ideally with 6+ years in broad financial and operations management.
                    • Strong knowledge of accounting principles, financial reporting, and internal controls.
                    • Proven experience in human resources management and union relations.
                    • Proficiency in accounting software and Microsoft Office Suite.
                    • Experience with financial data quality and content, and audit coordination.
                    • Ability to translate financial concepts and collaborate effectively with non-finance colleagues.
                    • Technology-savvy with experience selecting and overseeing software installations and managing software vendor relationships.
                    • Excellent communication and relationship-building skills.
                    • Ability to manage multiple projects simultaneously.
                    • Personal qualities of integrity, credibility, and dedication to the mission and vision of the company.
                    • Excellent supervisory and leadership skills.Skills:
                      • Leadership and team management
                      • Strategic planning and execution
                      • Financial analysis and reporting
                      • Problem-solving and decision-making
                      • Negotiation and conflict resolution
                      • Project management
                      • Excellent interpersonal and communication skills, with the ability to interact effectively with all levels of the organization.
                      • Strong organizational and multitasking abilities.
                      • Strong problem-solving, decision-making, and organizational skills. Compensation:This position offers a competitive salary commensurate with experience, along with benefits such as health insurance, vision insurance, and retirement plans. The range is $130,000.00 - $150,000.00.Physical Requirements:
                        • Prolonged periods sitting at a desk and working on a computer.
                        • Must be able to lift up to 15 pounds at times. If you are a dynamic leader with a passion for strategy and operations, we encourage you to apply for this rewarding opportunity. Compensation details: 130000-150000 Yearly SalaryPIe62571b4834d-31181-34587842

Keywords: Western Bagel Baking Corp, Los Angeles , Director of Finance & Administration, Accounting, Auditing , Van Nuys, California

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