Staff Accountant

Company: Mens Health Foundation
Location: West Hollywood
Posted on: January 28, 2023

Job Description:

Staff Accountant/ Accounts Payable
OUR PURPOSE:
Men's Health Foundation connects men at risk to comprehensive healthcare and wellness through education, collaboration, and advocacy, inspiring and empowering all men to live longer, healthier and happier lives. We see a world where inequity and stigma do not separate men from healthcare. At Men's Health Foundation we are reimagining men's healthcare.
THE POSITION:
Responsible for performing general accounting duties with a focus on the processing of accounts payable and preparation of related reports in accordance with generally accepted accounting principles, ensuring accuracy, completeness and compliance with funding sources, regulations, contracts and Agency procedures.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: (This list may not include all the duties assigned.)
Fiscal Responsibilities: Accurately processes accounts payable in accordance with policies and procedures and prepares associated reports:
Serves as full charge of A/P area including vendor setup, processing disbursements and payment of invoices:
Processes accounts payable in an accurate and timely manner including review of coding expenses, matching of supporting documents, and reconciliation of vendor statements to invoices; ensures proper approvals.
Maintain master vendor files, including forms W9 and contractual agreements.
Researches and resolves correspondence and vendor calls about payments and related disputes.
Reconcile A/P account to the detail A/P aging reports.
Maintains reconciliations and required schedules for all expense accounts, and monthly A/P accrual.
Prepare 1099's and 1096's for the calendar year end in a timely and accurate manner.
Coordinates printing of manual payroll checks with Human Resources, ensuring accuracy and maintaining log sequence.
Maintains and reconciles general ledger accounts, prepaid, accounts payables, and accruals.
Maintains, reconciles, and prepares reports for the clinic's managers and employees.
Assists with preparation of schedules and documentation for program and agency audits.
Processes credit card statements, including maintaining Concur system. Researches and resolves credit card issues with employees on outstanding items.
Reviews expense accounts for accuracy and completeness prior to releasing monthly financial statements. Runs vendor trend report monthly.
Prepares and maintains expense analysis reports. Prepares shared expense allocation in accordance with the policies and program requirements.
Maintains and analyses intercompany accounts between several divisions and entities.
Assists with agency cash management activities to ensure appropriate cash flow to meet needs of the Agency.

Regulatory Compliance: Ensures compliance with regulatory agencies, contractual obligations and funding sources.

1. Maintains records/documents in accordance with Policies and Procedures, federal, state, local laws and contractual obligations and funding sources ensuring the highest level of confidentiality

Communications: Ensures effective, professional communications within and outside of the clinic: 1. Develops and maintains effective working relationships with all employees.
2. Maintains a professional, friendly, and courteous attitude.
3. Establishes/maintains contacts and relationships with outside agencies, government entities, vendors, volunteers, staff as a representative of the Finance/Accounting department.
Secondary Duties:
Performs any/all of the duties of other accounting staff as needed.

Performs related duties as assigned by direct supervisor.

Physical Activity: Performs all or some of the following tasks during the workday: reading, speaking, listening, sitting and typing for long periods of time, walking and driving.

Equipment Used: Standard office equipment such as telephone, computer, printer, fax and copy machine. May be required to visit other clinic or community locations via personal vehicle or public transport on an occasional basis.
Position Requirements: These are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.
To perform effectively in this position, the incumbent must have:

A working knowledge of accounting in accordance with generally accepted accounting principles.

A working knowledge of grants and government contract accounting preferably.

Demonstrated skills in an automated accounts payable system.

Knowledge of accounting systems.

Ability to calculate accurately and efficiently, including ten-key skills by touch.

Working knowledge of Microsoft Office software. Advanced excel user.

Effective oral and written communications skills.

Ability to prioritize workload and meet frequent deadlines and be comfortable in a fast-paced environment.

Demonstrated ability to work with minimal supervision and to handle frequent interruptions.

Strong analytical and problem solving skills.

Ability to perform desk duties for the majority of the workday working intensely with computer.

Ability to adapt to changing needs by acquiring new skills and knowledge

Current California drivers' license and state required insurance when using personal vehicle on clinic business and a driving record acceptable to the Agency's insurance carrier.

Accounting degree is required.

Prior experience working in a nonprofit is also preferred.

The incumbent must be able to perform this job safely, without endangering the health or safety of him/herself or others.

PI201703328

Keywords: Mens Health Foundation, Los Angeles , Staff Accountant, Accounting, Auditing , West Hollywood, California