Company: Mens Health Foundation
Location: West Hollywood
Posted on: January 28, 2023
Staff Accountant/ Accounts Payable
Men's Health Foundation connects men at risk to comprehensive
healthcare and wellness through education, collaboration, and
advocacy, inspiring and empowering all men to live longer,
healthier and happier lives. We see a world where inequity and
stigma do not separate men from healthcare. At Men's Health
Foundation we are reimagining men's healthcare.
Responsible for performing general accounting duties with a focus
on the processing of accounts payable and preparation of related
reports in accordance with generally accepted accounting
principles, ensuring accuracy, completeness and compliance with
funding sources, regulations, contracts and Agency procedures.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: (This list may not
include all the duties assigned.)
Fiscal Responsibilities: Accurately processes accounts payable in
accordance with policies and procedures and prepares associated
Serves as full charge of A/P area including vendor setup,
processing disbursements and payment of invoices:
Processes accounts payable in an accurate and timely manner
including review of coding expenses, matching of supporting
documents, and reconciliation of vendor statements to invoices;
ensures proper approvals.
Maintain master vendor files, including forms W9 and contractual
Researches and resolves correspondence and vendor calls about
payments and related disputes.
Reconcile A/P account to the detail A/P aging reports.
Maintains reconciliations and required schedules for all expense
accounts, and monthly A/P accrual.
Prepare 1099's and 1096's for the calendar year end in a timely and
Coordinates printing of manual payroll checks with Human Resources,
ensuring accuracy and maintaining log sequence.
Maintains and reconciles general ledger accounts, prepaid, accounts
payables, and accruals.
Maintains, reconciles, and prepares reports for the clinic's
managers and employees.
Assists with preparation of schedules and documentation for program
and agency audits.
Processes credit card statements, including maintaining Concur
system. Researches and resolves credit card issues with employees
on outstanding items.
Reviews expense accounts for accuracy and completeness prior to
releasing monthly financial statements. Runs vendor trend report
Prepares and maintains expense analysis reports. Prepares shared
expense allocation in accordance with the policies and program
Maintains and analyses intercompany accounts between several
divisions and entities.
Assists with agency cash management activities to ensure
appropriate cash flow to meet needs of the Agency.
Regulatory Compliance: Ensures compliance with regulatory agencies,
contractual obligations and funding sources.
1. Maintains records/documents in accordance with Policies and
Procedures, federal, state, local laws and contractual obligations
and funding sources ensuring the highest level of
Communications: Ensures effective, professional communications
within and outside of the clinic: 1. Develops and maintains
effective working relationships with all employees.
2. Maintains a professional, friendly, and courteous attitude.
3. Establishes/maintains contacts and relationships with outside
agencies, government entities, vendors, volunteers, staff as a
representative of the Finance/Accounting department.
Performs any/all of the duties of other accounting staff as
Performs related duties as assigned by direct supervisor.
Physical Activity: Performs all or some of the following tasks
during the workday: reading, speaking, listening, sitting and
typing for long periods of time, walking and driving.
Equipment Used: Standard office equipment such as telephone,
computer, printer, fax and copy machine. May be required to visit
other clinic or community locations via personal vehicle or public
transport on an occasional basis.
Position Requirements: These are general guidelines based on the
minimum experience normally considered essential to the
satisfactory performance of this job. Individual abilities may
result in some deviation from these guidelines.
To perform effectively in this position, the incumbent must
A working knowledge of accounting in accordance with generally
accepted accounting principles.
A working knowledge of grants and government contract accounting
Demonstrated skills in an automated accounts payable system.
Knowledge of accounting systems.
Ability to calculate accurately and efficiently, including ten-key
skills by touch.
Working knowledge of Microsoft Office software. Advanced excel
Effective oral and written communications skills.
Ability to prioritize workload and meet frequent deadlines and be
comfortable in a fast-paced environment.
Demonstrated ability to work with minimal supervision and to handle
Strong analytical and problem solving skills.
Ability to perform desk duties for the majority of the workday
working intensely with computer.
Ability to adapt to changing needs by acquiring new skills and
Current California drivers' license and state required insurance
when using personal vehicle on clinic business and a driving record
acceptable to the Agency's insurance carrier.
Accounting degree is required.
Prior experience working in a nonprofit is also preferred.
The incumbent must be able to perform this job safely, without
endangering the health or safety of him/herself or others.
Keywords: Mens Health Foundation, Los Angeles , Staff Accountant, Accounting, Auditing , West Hollywood, California
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