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Accounting & Operations Associate

Company: Saving Innocence
Location: Sherman Oaks
Posted on: April 10, 2021

Job Description:

Accounting & Operations Associate Job DescriptionThe Accounting & Operations Associate will provide support to the Operations team relating to grant and contract monthly billing systems and reporting. This position is responsible for reconciling monthly reports, retrieving supporting documentation for billing and financials, as related to assigned grants and projects. The Accounting & Operations Associate will assist in timely submission of grant and contract reports and assists in assuring that compliance and accounting requirements are met. Additional duties to support Operations as needed in the areas of: Information Technology & Accounts Payable, depending on the hired candidates experience and skillset.Position Status:--Full time/Non-exempt, 40 hours per weekThis position reports to:--Accounting & Operations SpecialistGrants and Contracts:* Responsible for reconciling monthly invoicing, monthly restoration funds requests and documentation, and financials relating to assigned grants and contracts.* Assist in maintaining contract compliance standards to meet County, City, State and Federal guidelines.* Research and prepare written reports as needed and produce various periodic reports, graphs and charts to the team.* Assist and monitor community collaborations and partnerships with sub-contractors, funders and external agencies.* Maintain a calendar of submission deadlines to guide the scheduling of grants and contracts.* Compile a variety of statistics and data related to monthly billing and financials and some CRM reports relating to applicable grants and contracts.* Assist with monitoring budgets and approved expenditures related to grants, assuring adherence to line item allocations and allowable costs.* Assist with reconciling and classifying expenses on QuickBooks.* Ensure that budget and expenditures are in compliance with applicable regulations.* Assist with contract audits as required.Operations:* Assist with Accounts Payables through Bill.com processes.* Assist with the Development Department with monthly reconciliation of donations.* Assist the Development Department with annual tax-letter generation.* Assist the management of bank account and corporate credit cards requests.* Assists with Accounts Receivables; bank deposits, reviewing incoming checks, and tracking payments.* Assists with coordination of purchases as needed.* Manage accounts payable and accounts receivable for training and other related operations expenses.* Assist with monitoring budgets and approved expenditures related to events.* Assist with reconciling and classifying operational expenses on QuickBooks.* Assist with organizational financial audits as required.* Assist with IT processes to support overall agency infrastructure.* Attend internal and external meetings as assigned.* Additional duties to be assigned, as needed.Required Skills:* Knowledge of nonprofit accounting, cost principles, and allowable costs.* QuickBooks and online business payments platform experience.* Excellent writing, organizational, interpersonal and communication skills.* Proficient in Microsoft Office Suite and Google Suite, specifically pertaining to financial reporting.* Ability to work on Mac computers, required.* Strong interpersonal skills, strong attention to detail, knowledge of vulnerable populations and advocacy.* Ability to analyze information, solve problems, formulate logical conclusions to define the problem and make recommendations for effective solutions.* The ability to manage multiple projects simultaneously.* Flexibility in meeting deadlines and adjusting to changing priorities.* Reliable means of transportation.Education, Training and Experience* Bachelor's degree preferred or equivalent experience.* Minimum of 1 year of experience with contract compliance, billing, accounting, quality assurance, or social service program development.* Knowledge of double-entry bookkeeping is preferred, but not required.* Background in financial reporting or billing management.BENEFITSWe care about our employees and we show it through the benefits we offer them. Check them out!Paid Vacation: 5 days of paid vacation per 6 months of full time worked, to be accrued beginning on the first day of employment for use after the first 90 days. Vacation benefits increase after one year of full time employment.Paid Sick Leave: 6 days of Paid Sick Leave per calendar yearHoliday Pay: (9 days annually observed as follows) New Year's Day, MLK Jr. Day, Memorial Day, Floating holiday between Juneteenth & Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve, Christmas DayHealth Insurance: Health insurance coverage meeting ACA requirements with 90% of your coverage paid for by Saving Innocence; this will be available on the first day of the month following 60 days of full-time employment. SI also offers voluntary dental & vision plans.Additional Benefits:- Company iPhone to be used for all business-related communication during employment or monthly cell phone bill reimbursement for business related communication on personal phone, dependent upon position- Company Laptop to be used for all required work during employment- Monthly internet reimbursement- Monthly childcare reimbursement- Retirement (403b account) Optional enrollment- Mileage reimbursement for all required miles traveled in your personal vehicle- Up to 4 hours per month of paid time while attending counseling (voluntary)- Up to 50% reimbursement of counseling fees- 5 paid working days, annually, if called to Jury Duty- Saving Innocence/Hope Dealer merchandise- The opportunity to work with a passionate and caring team AND MORE!In response to the COVID-19 pandemic, Saving Innocence employees are working partially remote and in the office, for essential work only. This position is required to be in the office a minimum of 3 days per week, plus additional days once COVID restrictions are lifted. All employees are screened through a thorough background check process. Positions with financial responsibility will also be required to undergo a credit check.If this sounds like a good fit for you, please submit your professional resume with a thoughtful cover letter, detailing why you are interested in working as part of the Saving Innocence team. We can't wait to hear from you!

Keywords: Saving Innocence, Los Angeles , Accounting & Operations Associate, Accounting, Auditing , Sherman Oaks, California

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